What are the responsibilities and job description for the Development Administrative Assistant position at THE CHILDREN'S CLINIC?
If you want to work for a growing system of community health centers which is committed to providing quality care for patients of all ages, and to the growth, education, and development of its staff, then TCC Family Health has a great employment opportunity for you as a Development Administrative Assistant. We are seeking a motivated and detail-oriented Development Administrative Assistant to join our team and contribute to our mission. If you are experienced in providing administrative support, calendar management, communications, and event planning, this role may be a great fit for you.
Key Responsibilities:
- Process Thank You Letters and coordinate signatures and mailings
- Update Donor Records on Raisers Edge including new gifts, name changes, mailing updates, etc.
- Maintain donor contact lists and update records on Constant Contact and Raisers Edge
- Coordinate logistics such as meetings and phone calls
- Schedule Zoom meetings
- Take meeting minutes for Department meetings and Board Meetings
- Prepare, edit, and proofread documents, memos, emails, letters, etc.
- Manage calendars
- Order and organize office supplies as needed
- Assist with Department mailings for fundraising campaigns
- Create and maintain contact lists for grants, political contacts, agencies, and other key contacts
- Attend Board Meetings, type minutes, and submit for review and approval
- Distribute Board packet materials to Board & Staff prior to meetings
- Assist with grant forms, letters of support, attachments, and other grant-related support materials as needed
- Assist with coordination, planning, and organization of event logistics for special events
Qualifications:
- Associate's Degree in a related field and/or two (2) years of related experience. Bachelor’s Degree preferred.
- Proficiency with MS Word, Excel, PowerPoint
- Ability to work independently and in a team environment
- Excellent speaking, writing, problem-solving, and organizational skills
- Ability to multitask between projects and meet deadlines
- Maintain a high level of professionalism and confidentiality
- Provide respectful, empathetic, and excellent customer service
- Willingness to work some evenings and weekends for fundraising events and special projects
- Demonstrate understanding and commitment to TCC’s mission and helping diverse and underserved populations in the community
