What are the responsibilities and job description for the Executive Assistant position at The Coolidge Group of Keller Williams Realty?
Are you hard-working and detail-oriented? Love systems, processes, and procedures? Enjoy a fast-paced work environment with lots to do? Love serving people and checking things off your to-do list? Are you someone that consistently goes above-and-beyond to do a great job and to deliver great customer service? Ready to join the exciting world of real estate? We should probably talk!
Executive Assistant/Director of Operations needed for a top-ranking Real Estate Agent in the Cincinnati, OH area. With the partnering of this individual, the agent is hoping to focus more on selling Real Estate and much less on the back-end/daily administrative tasks. We are looking for an exceptional candidate who is willing to go above and beyond. The ideal candidate would be that strategic partner who has a desire to work alongside, rather than for, the owner. The ability to be a visionary for personal & professional growth aligns well with the ability to be a visionary for the company and the owner.
The ideal candidate will possess a background in Real Estate; however, this is not a requirement. The candidate should have a proven track record of creating and implementing systems and procedures in an office atmosphere. This person will have a strong sense of urgency and must enjoy "to-do lists". The ideal candidate will work well with minimal supervision, gradually taking on more responsibility and leadership within the team.
Compensation:
- Salary Range: $45,000 - $55,000
- Paid Time Off (PTO)
- Stipend Benefits
- Bonuses - Considered after a 90-day period
- Rapid growth potential
Job Responsibilities:
This person's primary responsibilities include, but are not limited to:
- Assisting and supporting the owner in all business and personal areas needing assistance.
- Maintaining database management system(s).
- Screening and directing phone calls; distributing correspondence.
- Handling requests and queries appropriately.
- Scheduling meetings and appointments.
- Producing reports, presentations, and briefs.
- Assisting clients and helping them to have an extraordinary experience.
- Managing day-to-day office operations.
- Act as a runner for errands and administrative tasks.
- Tracking expenses accurately and creating effective budgets.
- Lead Management Assistance.
- Coordinate property listings and marketing efforts.
- Assist in developing and executing marketing strategies.
- Manage social media accounts and create engaging content.
- Implement smart plans and 34 touch campaigns.
- Coordinate and manage events for clients and prospects.
- Helping clients through the closing process.
- (Eventually) Hiring, training, and holding team members accountable.
- This person will LOVE checklists and "to do" lists and will love paperwork.
Job Qualifications
- Outstanding organization
- Strong attention to detail
- Tech savvy; up-to-date with latest office gadgets and applications and able to navigate new systems quickly
- Able to multitask and prioritize daily workload - can work on multiple projects at once
- Able to work independently to support a team and appropriately manage time
- Effective interpersonal skills, including superior oral and written communication skills
- Strong problem solving abilities
- Discretion and confidentiality
- Customer service focus
- College degree and social media experience preferred
- Candidate will need to be willing to obtain a real estate license upon hiring (Agent will reimburse)
- Comfortable handling strong personalities
- Must be thorough and LOVE to-do lists
- This person must have a CAN and WILL DO attitude. This person will do anything and everything they need to in order to free their Agents up to sell.
About The Coolidge Group
Originally from Texas, Greg has been living in the Greater Cincinnati area for over 11 years with his wife Brittany & three children.
After 5 years of continued success in real estate, Greg founded ‘The Coolidge Group’ in 2022 serving Ohio, Indiana & Northern Kentucky. Since inception, our focus has been to be a place where real estate is not just a transaction; it's a pathway to building lasting wealth and creating a life by design for both our clients and our team.
Our fun, family focused, and energetic environment fosters growth and personal development and The Coolidge Group encourages that in all that we do. We believe in supporting each other's goals and aspirations while sharing the common mission of helping our clients achieve their dreams. We are dedicated to empowering our clients to live life on their terms through real estate, all while nurturing a work-life balance for our employees.
We are guided by three fundamental principles: God, Family, and Business. By placing these values at the forefront of our approach, we create a positive impact on the lives of our clients and team members alike.
The Coolidge Group is highly involved in Keller Williams Sports Entertainment, KW Wealth & Keller Williams Young Professionals as these communities of top agents and leaders foster our continuous growth.
Whenever Greg isn’t busy with work, he enjoys anything BBQ & Bacon, traveling with his wife and family and is a proud Texas A&M Aggie!
Honored to be recognized as a Dave Ramsey Endorsed Local Provider, The Coolidge Group is proud to signify our commitment to financial wisdom and responsibility.
Job Type: Full-time
Pay: $40,000.00 - $50,000.00 per year
Benefits:
- Dental insurance
- Health insurance
- Paid time off
- Referral program
Schedule:
- 8 hour shift
- Monday to Friday
- Weekends as needed
Work Location: In person
Salary : $40,000 - $50,000