Legal Administrative Assistant

Born out of a commitment to client success, The Dennis Law Firm has been a beacon of hope for countless individuals seeking justice for personal injuries. Our team’s dedication, combined with a sophisticated understanding of the law, sets us apart from other firms in the city.

We are proud of the relentless pursuit of our attorneys and staff to ensure our clients get the justice they deserve. We won’t stop until our mission to positively impact 100 million lives using the law as our beacon is fulfilled.

Position Summary:

We are looking for a dynamic and self-motivated Legal Administrative Assistant who can help our attorneys and paralegals assist our clients with all things administrative to join our legal team. As a legal administrative assistant, you will be responsible for scheduling calendar hearings and deadlines, organizing case files, managing logistics related to checking on medical records, and call backs. If you’re an excellent multitasker who thrives in a fast-paced environment and have a relentless pursuit to ensure our clients get the justice they deserve, then we encourage you to apply.

• Perform administrative duties, such as scheduling calendar hearings and deadlines, organizing case files, and managing logistics.
• Maintain pleadings and discovery indexes.
• Organize exhibits, documents, evidence, briefs, and appendices.
• Implement and improve upon administrative processes for more efficient workflow.
• Collect, examine, and organize evidence and other legal documents for attorney review and case preparation.
• Draft and proofread correspondence and legal documents, such as pleadings and contracts
• Research regulations, laws, and legal articles to assist with the preparation of reports, case files, and legal advice.
• Manage client billing by preparing, finalizing, and sending out bills, as well as resolving billing issues in cooperation with the billing attorney.
• Communicate with clients and witnesses to schedule meetings, interviews, and depositions.
• Manage, organize, and maintain documents in paper or electronic filing systems.
• Provide general administrative assistance, such as maintaining the attorney’s calendar and making travel arrangements.

Essential Duties and Responsibilities:

• Communicate with clients and witnesses to schedule meetings, interviews, and depositions.
• Manage, organize, and maintain documents in paper or electronic filing systems.
• Provide general administrative assistance, such as maintaining the attorney’s calendar.
• Handle office administrative and correspondence tasks such as responding to emails, and phone calls, communicating with opposing attorney offices, and letting the team know of upcoming deadlines.
• Collect, examine, and organize evidence and other legal documents for attorney review and case preparation.
• Review medical and Medicare records.
• Assist in preparing materials for depositions, hearings, and other meetings; Ensure all necessary documentation is in order.
• Be willing to take on any other necessary administrative tasks to help the firm run smoothly.

Qualifications/Requirements:

• High school diploma or GED.
• Associate degree in paralegal studies, bachelor’s degree, or a Paralegal Certificate (preferred).
• Prior experience as a Legal Administrative Assistant (preferred).
• Consistent, professional dress, and manner.
• Excellent written and verbal communication skills.
• Competency in Microsoft applications including Word, Excel, and Outlook.
• Good time management skills.
• Must be able to think critically and independently tackle new challenges.
• Excellent organizational and multitasking skills
• Strong attention to detail
• Experience with administrative and clerical procedures.
• Able to contribute positively as part of a team, helping with various tasks as required.