Administrative Assistant

ADMINISTRATIVE ASSISTANT

Yountville, CA

Laying in the heart of Napa Valley, The Estate Yountville features two magnificent hotels that embody the perfect getaway and retreat. Surrounded by vineyards, Michelin-star restaurants and exquisite views in Yountville, our 22-acre haven sits among one the most coveted viticulture regions in the world. We invite our guests to immerse themselves in a redesigned Wine Country experience in a delightfully vino-cultured manner: two luxury hotels with decidedly different personalities – the vibrant Hotel Villagio and its sophisticated counterpart, Vintage House, a chic and tranquil sanctuary. A combined room-count of nearly 200 rooms and suites allows us to create a memorable experience for any occasion!

JOB SUMMARY:

We are seeking a skilled and experienced Administrative Assistant to provide support to the General Manager of our hotel. The role involves managing administrative duties and acting as a liaison between the General Manager and other departments within the hotel.

ESSENTIAL JOB RESPONSIBILITIES:

• Manage and maintain the General Manager's calendar, scheduling appointments, and meetings
• Prepare and distribute reports, memos, and other correspondence on behalf of the General Manager
• Act as the first point of contact for inquiries and messages meant for the General Manager
• Assist in managing budget and accounts payable/receivable for the hotel
• Facilitate communication with other departments, overseeing and tracking action items to ensure they are completed
• Plan and execute events on behalf of the General Manager, including meetings, conferences, and dinners
• Maintain an organized filing system and ensure confidentiality of all sensitive information
• Attend meetings, take notes and distribute minutes to appropriate stakeholders as required
• Perform any other duties as assigned by the General Manager

REQUIRED QUALIFICATIONS:

• A minimum of a bachelor's degree in business administration or a related field.
• 2-3 years of experience in a similar position, preferably in the hospitality industry.
• Proficiency in Microsoft Office Suite and other office applications.
• Excellent oral and written communication skills.
• Strong time-management, prioritization, and multitasking abilities.
• Exceptional attention to detail and organizational skills.
• Ability to work independently, as well as a team player.

Hotel Villagio & Vintage House offer an attractive compensation and benefits package and the opportunity to be part of a dynamic team.

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities, or requirements. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

Hotel Villagio and Vintage House are equal opportunity employers (Minorities/Females/Disabled/Veterans)

https://www.theestateyountville.com/

PM22