HR Coordinator/Executive Assistant

Company Overview

The Eye Institute has been providing the highest quality of eye care in an ever-changing world of medical innovation. Today, we're known as Northeast Oklahoma’s most comprehensive eye care centers. The Eye Institute is a multi-specialist Ophthalmology practice, offering services ranging from comprehensive eye exams to specialty services including General Ophthalmology, Cornea, Retina, Glaucoma, Pediatrics and Adult Strabismus, Refractive and Oculoplastic and Orbital Surgery.

Summary

The Executive Assistant & HR Coordinator will provide high-level administrative support to the Chief Operating Officer, complete employee payroll and administrative duties related to the operations of Human Resources.

Job functions:

• In charge of employee payroll through Paycom, including timecard approvals, payroll processing, and reports.
• Provides high-level administrative support and assistance to the Chief Operating Officer and/or other assigned leadership staff.
• On-boarding of new employees including account creation.
• Maintains employee personnel files, such as their payroll information, medical information, financial data, I-9’s, and confidential information.
• Oversees FMLA processes and tracks employee FMLA hours.
• Processes paperwork for employee changes in job classifications, salary increases, and other related employment matters.
• Coordinates employee benefit enrollment including health insurance, dental insurance, 401k plans, and more.
• Performs other HR tasks such as government reporting, unemployment claims, and employment verification.
• Administers employee termination process including disabling accounts, exit interviews, COBRA and termination paperwork.
• Provides employees with W-2’s & 1095’s annually.
• Assists in hiring process by placing job ads on really.
• Employee Handbook; responsible to keep the Handbook updated from time to time as changes are made, ensuring all policies are accurate and according to Oklahoma and Federal laws.
• Assists with doctor credentialing, and manages schedule templates.
• Performs other tasks as assigned by C.O.O.

Qualifications

• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to function well in a high-paced and at times stressful environment.
• Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
• Extremely proficient with Microsoft Office Suite, including Excel.

Required experience:

• High school diploma or equivalent required;
• Bachelor's degree in Business Administration, Human Resources or related field preferred.
• At least three years of related experience required.
• SHRM Essentials preferred.
• SHRM-CP or SHRM-SCP preferred.

Benefits:

• Health Insurance
• Dental Insurance
• 401k & Profit-Sharing Plan
• Optional Insurance plans including: Whole Life, Term Life, Long-Term Disability, Accident, Cancer, FSA, Critical Illness.
• Paid time off
• Vacation
• Bereavement Leave

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Human resources: 3 years (Preferred)
• Payroll: 3 years (Preferred)

Ability to Commute:

• Tulsa, OK 74104 (Required)

Ability to Relocate:

• Tulsa, OK 74104: Relocate before starting work (Required)

Work Location: In person