Executive Assistant & Event Planner

Executive Assistant and Event Planner

Reports to: President

GENERAL SUMMARY OF POSITION:

The position provides high-level administrative support and assistance to the President and other

assigned leadership staff within the corporate office. This role requires a strong understanding of

all relevant company operations and handles highly confidential information regularly, requiring

the use of discretion and judgment. The position also serves as a primary architect for corporate

events, overseeing the end-to-end planning, coordination, and execution of executive-level

meetings, conferences, and company functions.

CORE & ESSENTIAL:

TASKS:

• Lead the end-to-end execution of corporate conferences, high-level events, and executive

meetings, including logistics, vendor negotiation, and on-site troubleshooting.

• Manage complex calendars, scheduling, and meeting materials for the President and other

management team members.

• Serve as the primary on-site contact for day-to-day office operations and maintaining a

presentable office environment.

• Coordinate all executive travel logistics, itineraries, and related expense reports or vendor

invoices.

• Monitor operational initiatives and cross-departmental projects, preparing reports and

tracking tasks to ensure all deadlines are met.

• Serve as the primary administrative partner to the President, managing communication

preparation, prioritization of requests, and the development of board-related materials.

• Oversee office supply inventory, facility maintenance requests, and vendor coordination

for equipment upkeep.

• Travel to required corporate events with additional domestic or international travel as

required by business needs.

• Support the broader Management Team on special assignments and conduct research to

assist in executive decision-making.

• Regularly handle highly confidential information with a high degree of discretion and

professional judgment.

• All other duties as assigned.

QUALIFICATIONS & SKILLS:

Possession of at least a high school diploma or equivalent is required, and a post-secondary

degree is mandatory. In lieu of a degree, a comparable combination of education, job specific

certification(s), and experience (including military service) may be considered. Must be able to meet tight deadlines and be flexible in changing workflow and demands. Demonstrated aptitude

for problem-solving; ability to determine solutions. Must be results-orientated and able to work

both independently and within a team environment. Must work effectively with divergent types

of people. Must possess excellent verbal and written communication skills. Proficiency in using

Microsoft Office Suite applications, Google platforms and contact management software.

Adherence to health and safety regulations (e.g. use of protective gear). Driving is a requirement

for this position. Must have the ability to travel both domestically and internationally, so the

ability to travel by plane, operate a motor vehicle and maintain a driver’s license are required.

Must have a vehicle in good working condition and ensure it meets all safety, insurance, and

legal requirements. Overnight domestic and international travel required.

PHYSICAL REQUIREMENTS:

Ability to communicate orally in a clear, concise, and effective manner with the customers, account representatives, company representatives, management, staff, and the public in face-to-

face, one-on-one and group settings. Ability to use a telephone for communication. Ability to maintain regular, predictable, and punctual attendance at the facility and other designated

locations. Ability to establish and maintain effective working relationships with others. Use

office equipment such as a personal computer, copier, and facsimile machines. Sit, walk, and/or

stand for extended time periods. Hearing and vision required to be within normal ranges. Ability

to accurately distinguish color variation. Carry, push, pull, reach, and lift up to 15 lbs. Read at,

above, and below shoulder height. Occasionally stoop, kneel or crouch. Tolerate inclement

weather, including heat and cold. Sufficient manual dexterity required to operate office

equipment. Normal range of tolerance to household and other types of typical industrial/

construction chemicals and solvents. Must have the ability to travel by plane, operate a motor

vehicle, maintain a valid state motor vehicle driver license, and maintain an acceptable motor

vehicle driving record. Overnight domestic and international travel may be required.

EQUAL OPPORTUNITY EMPLOYER:

The Company is an equal opportunity employer. All applicants will receive consideration for

employment without regard to race, sex, color, religion, national origin, ancestry, military status,

protected veteran status, marital status, gender identity or expression, transgender status,

citizenship, sexual orientation, age, disability, or any other legally protected characteristic under

applicable law.

The Company is committed to providing reasonable accommodation to, among others,

individuals with disabilities and disabled veterans. If you need an accommodation because of a

disability to search and apply for a career opportunity with The Company, please send an e-mail

to hr@garlandind.com to let us know the nature of your accommodation request and your contact

information.