Real Estate Executive Assistant

We’re hiring a driven real estate executive assistant to support the Team Lead and carry out basic administrative tasks. You’ll serve as a liaison between the broker and clients, responsible for screening and conveying relevant messages, making appointments, and arranging travel for the broker.

You will also be responsible for event management for client events, creating marketing materials, the safe-keeping of customer information in the database, keeping the office supplies well-stocked, and working with other departments when necessary. Candidates should be quick problem solvers, extremely organized, and have some experience in a relevant field. If you think you’d be a great fit, apply today!

Working Hours

This role is in-office only. No remote work. This part-time role requires a minimum of 30 hours per week, working 4 days per week in our Wauconda office and 1 day per week in our Barrington or Libertyville office. Weekday hours will be either 9 am - 3:30 pm or 10 am - 4:30 pm. There will be a few infrequent nights and weekend dates required to attend planned client events. Flexibility in scheduling is available to accommodate personal needs and team requirements. Paid Holidays and time off included.

Ideally, applicants will live within a 20-minute drive of Wauconda, IL.

$20 - $23 hourly

• Function as the main point contact for the principal broker
• Oversee the broker’s schedules, team meetings, and travel arrangements
• Support the real estate office as needed with other assistant duties, such as picking up orders
• Complete elementary bookkeeping tasks for the broker
• Convey messages to broker that were received through phone calls, emails, memos, or reports
• Purchase supplies and follow office protocols
• Utilize database to safely keep track of customer records

• Plan and schedule client events, ensuring all details are meticulously organized
• Handle mailers and mailings, including the creation and distribution of marketing materials

• Excellent communication skills and organizational skills
• Can work on deadline and handle private client information
• Real estate experience preferred but not required
• 2-3 years experience providing administrative support in a personal assistant role, or similar
• High school diploma or equivalent required

Welcome to the Grant Fetter Homes Team, where your journey in the real estate world is guided by the expertise and mentorship of veteran agent and sales professional, Grant Fetter. Whether you're buying or selling a home, we're here to ensure your experience is smooth, rewarding, and tailored to your unique needs.

At the core of our team is a commitment to putting clients first. We pride ourselves on our welcoming attitude and deep-rooted expertise in real estate and negotiation. With years of experience, Grant Fetter and our dedicated team members are excited to guide you through every step of the home buying or selling process.

Our Service Areas:

We specialize in helping clients buy and sell homes across Lake, McHenry, Cook, Kane, and DuPage counties. Our extensive knowledge of these areas allows us to provide valuable insights and a seamless experience from start to finish.