Project & Operations Coordinator

Description

The Ground, based in the beautiful Willamette Valley, is a business that connects farm, food, and people through hospitality. We are seeking a dynamic individual with strong adaptability and problem-solving skills. In this role, you will be exposed to and support a wide range of functions at The Ground. This will include facility maintenance, projects, regulatory compliance, property management, IT, food and beverage, events, farming, and hospitality. Our culture is exciting, ambitious and moves quickly; flexibility, enthusiasm, and initiative are essential. 

Who you are

The ideal candidate for this role will proactively identify areas of improvement and is a quick, eager learner. They easily shift between tasks and projects, considering themselves tech-savvy and early adopters of new technologies. They are able to assist in solving tech-related problems across the company's wide range of hardware and software systems. They are skilled at aligning the company's various functions and projects to achieve collective goals by connecting the dots and ensuring that different departments within the organization work in sync. They act as a bridge between departments to foster communication and collaboration.

Requirements

Responsibilities

• Administrative duties – includes a wide range across the organization (expense reporting, filing records, signatures, answering calls, email responses, calendar, schedule tracking, facility requests, schedule visitors, mail collection and distribution).
• Project management – calling vendors, scheduling appointments, paying invoices.
• IT support – collaborate with a team to manage systems and other IT related tasks, field internal calls and questions and assit in resolving. 
• Compliance regulations – keep records organized, research processes and compliance requirements.
• Policy and procedure development – drafting SOPs and implementation and training.
• Supply inventory – checking stock, anticipating needs, and ordering appropriately. Manage central purchasing.
• Maintenace – scheduling repairs on vehicles, driving vehicles to scheduled service appointments, equipment, and buildings with vendors and service providers.
• Running errands – lunch ordering and pick up, city and county administrative offices, farm and office supply shopping, grocery store needs, shipping services, etc.
• Meetings and events –Setting up spaces, technology, furniture, food, and beverages, etc.
• Hospitality – making travel arrangements, reserving campus spaces, arranging meals, and supporting the Hospitality Team as needed.
• Property management – assist in tenant communications and checking rent payments received, move-in & out inspection. 

Qualifications

• Bachelor’s degree preferred. 
• Proficient in technology, resourceful, self-taught, and adaptable to learning current and new systems and solutions.
• Administrative/clerical experience preferred.
• Strong verbal and written communication skills
• Comfortable with routinely shifting priorities
• Good time management, prioritization, and multitasking abilities
• High degree of attention to detail
• Excellent interpersonal skills to build strong relationships with colleagues
• Proficiency in MS Office; specifically, Word and Excel. 
• Proficency with Mac and Apple products.
• Smartsheet or similar project management software knowledge preferred.
• Reliable transportation and a clean driving record.

Benefits: Benefits include health, vision, dental, life insurance, 401(k), PTO

Work Location and Hours: This position is based in Carlton, OR and we ask that the person live within 30 minutes of Yamhill County. Frequent travel to nearby cities is required using employee’s personal vehicle (mileage reimbursed at standard rate). Hours are typical business hours/days with the occasional need for evening or weekend availability.

About The Ground 

The Ground is based in the beautiful Willamette Valley. With an integrated approach to hospitality, The Ground is a collection of experiences and destinations rooted in the philosophy of conscious, loving hospitality in service to all species. It is a philosophy of belonging that comes to life through our three core businesses: Hospitality, Farming, and Connections. 

The Ground is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. If you’re interested in this role, but your experience doesn’t align perfectly with every qualification in the job description, we still encourage you to apply. You may just be the right candidate for this or other roles at The Ground.