Assistant Director of Events

WEDDING/EVENT PLANNER DAY OF EVENT COORDINATOR

Seeking a Planning & Event Coordinator - An energetic, positive, customer service focused person that brings a thorough understanding and appreciation of the Bucks County tourism and hospitality industry for a high-end bed & breakfast, fine dining and events venue. Someone who has a passion for creating memorable events.

RESPONSIBILITIES

∙ Event planning and coordination for Wedding couples, individuals, corporations, and various groups, for a multitude of on-property events.

∙ Conduct regular meetings both in Person & zoom with clients as one of the Inn’s in-house planners

∙ Utilize Event Management Software for organization and communication record keeping.

∙ Coordination of Custom Event Order including overnight room accommodations, blocks & reservations, scheduling and setup of reception/meeting rooms, BEO management, external vendors, for each of the functions as they apply.

∙ Sales Lead Management

∙ Preparation of required checklists, reports, confirmations, processing invoices, applying payments, etc.

Work collaboratively with other members of the Inn’s team to ensure functions/events are coordinated to provide a high level of customized service and sincere hospitality.

∙ Act as a project manager to work internally with all necessary departments to create event materials according to the event timeline.

∙ Professionally present information in one-on-one and small group scenarios to guests, clients and other employees of the organization

∙ Conduct tours of the property for the purposes of planning, networking and/or sales as needed.

∙ Manage, coordinate, and collaborate with internal staffing for Weddings and Events.

∙ Interact and assist with Bed and Breakfast guests for check-in, breakfast, or other as needed.

∙ Assist Event Director as needed, other duties as assigned

SKILLS & QUALIFICATIONS

∙ Bachelor's degree in communications, hospitality, or related field and/or 2 years High-End event planning experience (preferred)

∙ Knowledge of fine dining food service and/or event catering a plus

∙ Proven ability to manage and execute several events simultaneously

∙ Thrive in a fast-paced, dynamic environment through problem-solving with a highly positive "can-do" attitude under pressure and tight deadlines. Composure under high stress is a must.

∙ Proven strength in organization, planning and program management with meticulous attention to details and follow-through.

∙ Must be able to multi-task, with a high level of flexibility, creativity and innovation

∙ Excellent oral and written communication skills

∙ Demonstrated proficiency with Microsoft applications, including Outlook, Word, Excel, and PowerPoint, (Tripleseat & RezStream proficiency a plus)

PHYSICAL DEMANDS AND WORK ENVIRONMENT

∙ Must be able to stand during the entire shift, occasionally sit, climb or balance, stoop, kneel, or crouch.

∙ Must be able to regularly lift and/or move up to 20 pounds frequently and up to 50 pounds occasionally

∙ Flexible and long hours including evenings and weekends as required by event schedule

This position reports directly to the General Manager.

If interested, please submit a cover letter along with your resume, list of references, and salary requirements in email to Teresa@barleysheaf.com

Job Type: Full-time

Pay: From $55,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off

Schedule:

• 10 hour shift

Ability to Commute:

• Holicong, PA 18928 (Required)

Ability to Relocate:

• Holicong, PA 18928: Relocate before starting work (Required)

Work Location: In person

Salary : $55,000