Project Management Administrative Assistant

We are seeking a highly organized and detail-oriented individual to join our civil construction company as a Project Management Administrative Assistant. In this role, you will provide crucial administrative support to the project management team, assisting with the smooth execution of construction projects. Your exceptional organizational skills, strong communication abilities, and proficiency in project management software will be essential in ensuring the successful completion of our construction projects.

Responsibilities:

• Assist the project management team with administrative tasks, including document management, filing, scheduling, and coordination of meetings and appointments.
• Maintain and update project documentation, including contracts, permits, plans, and specifications, ensuring accuracy and accessibility for all team members.
• Collaborate with project managers to manage project reports and logs.
• Prepare and distribute project-related correspondence, reports, files, plans and presentations, maintaining a high level of professionalism and accuracy.
• Coordinate and communicate with various stakeholders, including clients, contractors, suppliers, and internal team members, to facilitate smooth project operations.
• Maintain project databases, ensuring accurate and up-to-date information on project progress, costs, and resources.
• Contribute to the continuous improvement of project management processes, suggesting and implementing efficiency-enhancing strategies.

Qualifications:

• High school diploma or equivalent; additional certification or education in construction management or a related field is preferred.
• Proven experience in an administrative role, preferably in a construction or engineering environment.
• Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines effectively.
• Proficiency in office productivity tools, including Microsoft Office Suite.
• Excellent communication skills, both written and verbal, with the ability to interact professionally with internal and external stakeholders.
• Attention to detail and accuracy, ensuring the completeness and correctness of project documentation.
• Ability to work collaboratively in a team environment, demonstrating flexibility and adaptability to changing project needs.
• Familiarity with construction industry terminology, processes, and regulations.
• Strong problem-solving skills, with the ability to identify issues and propose solutions.

The salary for this position will commensurate according to experience. We offer a comprehensive benefits package.

Join our dynamic team and contribute to the successful execution of our civil construction projects. If you are a motivated individual with a passion for organization and project management, we invite you to apply for the position of Project Management Administrative Assistant.

Job Type: Full-time

Pay: $21.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 10 hour shift
• 8 hour shift
• Monday to Friday
• Weekends as needed

Application Question(s):

• Have you ever been a Project Management Assistant before?

Experience:

• Civil Construction: 1 year (Required)

Work Location: In person

Salary : $21