What are the responsibilities and job description for the Property Administrative Assistant position at The Kutzer Company?
The Kutzer Company, located in South Pasadena, has an immediate opening for a full-time or part-time Property Administrative Assistant with the opportunity for promotion. This is an in-office position.
The Kutzer Company, founded in 1992, is a leading commercial property management company that specializes in delivering outstanding environments in which people can work, shop, dine, or live, and positively impact their neighborhoods. We are a diverse firm that values creativity and teamwork, with friendly, talented and committed professionals.
We are seeking a self-motivated candidate who is bright, energetic and is a problem solver to support our property management team. The candidate must have excellent organization and written and verbal communication skills, strong computer skills in MS Office (Word, Excel, and Outlook), and is customer service oriented. This position is an excellent opportunity for someone who has the desire to learn and grow as our firm continues to grow. Salary is competitive and negotiable based on experience.
The Property Administrative Assistant responsibilities include, but are not limited to:
- Support Property Manager in day-to-day operations.
- Assist with rent collections and follow up to ensure timely rent payment.
- Process tenant bill-backs for utility usage, after-hours HVAC, and other charges in a timely manner.
- Process and administer accounts payable.
- Maintain certificates of insurance for Tenants and Vendors.
- Coordinate maintenance work at the properties, including preventative maintenance, with building personnel, vendors and tenants.
- Prepare and facilitate work orders for building maintenance and/or emergency issues.
- Assist the property manager with the bidding process, including analyzing bids for accuracy and scope.
- Prepare, review and proofread service contract agreements prior to property manager's approval.
- Assist the property manager in preparing various reports in Excel and Word, such as monthly reports, CAM billings, annual budgets, etc.
- Prepare memos and/or making phone calls to Tenants related to building issues.
Qualifications:
- Bachelor's Degree is preferred.
- Must be proficient in MS Office (Word, Excel, and Outlook).
- Must have strong verbal and written communication skills.
- Must be customer service oriented and possess strong problem-solving skills.
- Must be organized, have great follow-up and follow-through qualities, possess strong attention to detail and have the ability to multi-task and work well under pressure.
- Must have potential to work independently.
Job Types: Full-time or part-time
Pay: $20-$25 per hour plus bonus to start, based on education, skills and experience.
Benefits:
- SEP IRA
- SEP IRA employer matching
- Dental insurance
- Health insurance
- Life insurance
- Generous Paid time off
- Vision insurance
Schedule:
- Monday to Friday, 8:30-5:30
Job Types: Full-time, Part-time
Pay: $20.00 - $25.00 per hour
Expected hours: No more than 40 per week
Benefits:
- Dental insurance
- Flexible schedule
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Schedule:
- Day shift
- Monday to Friday
Education:
- Bachelor's (Preferred)
Experience:
- Administrative: 1 year (Preferred)
- Customer service: 1 year (Preferred)
Ability to Relocate:
- South Pasadena, CA 91030: Relocate before starting work (Required)
Work Location: In person
Salary : $20 - $25