Executive/Personal Assistant, Chicago, IL (On-site)

Executive / Personal Assistant, Chicago, IL (On-site)

Step into a pivotal role, working side-by-side with one of the most dynamic business leaders in the city who has launched a trailblazing Private Equity firm. This is your opportunity to elevate your career as an Executive Assistant, strategic partner, and office manager.

Please read the following job description thoroughly to ensure you are the right fit for this role before applying.

In this multifaceted position, you’ll provide top-tier executive and personal support, ensuring smooth office operations while maintaining high discretion and efficiency. You’ll be quick to respond, exercising sound judgment in a variety of situations, with strong written and verbal communication skills. Your ability to balance multiple priorities with poise will be crucial.

Responsibilities

• Support the CEO daily as needed with tasks of both corporate and personal nature.
• Manage schedules, make appointments, and set agendas.
• Assist with incoming and outgoing email to and from multiple mailboxes including receiving dictation.
• Secure travel arrangements including commercial and private air travel, hotel reservations, car arrangements, etc. for domestic and international travel.
• Manage business and personal expenses, and reconcile credit card statements, bank statements, and investment accounts.
• Serve as personal CFO by maintaining personal bills and financial statements, preparing personal financial statements, assisting with quarterly and annual tax filings, interacting with personal financial advisors, etc.
• Work in a multi-platform environment to provide support for the CEO’s former personally owned company and personal data.
• Screen incoming calls and mail. Maintain all online files in an organized manner.
• Miscellaneous duties and projects as assigned.

Ideal Experience

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