What are the responsibilities and job description for the Event Coordinator position at The Nonantum Resort?
Join an award-winning event planning team to create unforgettable memories for guests at a premier Maine resort.
TITLE: Event Coordinator
JOB TYPE: Full-time, seasonal (mid-April – mid -December)
The Nonantum Resort is an equal opportunity employer. We are committed to maintaining an inclusive environment for all employees. If you are kind and hardworking, come as you are. You have a home here.
ABOUT US: At The Nonantum Resort, we strive to provide memorable, high-quality experiences to our guests while maintaining a friendly and respectful work environment. Our award-winning sales team is responsible for creating unforgettable memories for our clients and guests by being attentive, responsive, knowledgeable, friendly, and accommodating.
ABOUT THE JOB:
- Execute day-of weddings, corporate meetings, and other special events.
- Manage Event Setup Process as directed by the Catering Manager
- Create invoices as they pertain to the events.
- Correspond with clients to answer questions or resolve concerns.
- Create and adhere to comprehensive timeline
- Greet and assist external vendors with any setup needs
- Conduct final inspections prior to event start to ensure everything adheres to client’s standard
- Send gifts to clients prior to event date
- Follow up with clients post-event with satisfaction survey
- Conduct site tours for prospective clients throughout the season as Directed by the Catering Manager
- Act as a professional representative to the Nonantum Resort at wedding shows.
- Interact with coworkers in a professional, courteous manner. Demonstrate teamworking skills.
ABOUT YOU:
- 2 years of wedding coordinating experience at a hotel/resort required
- Proficient in Microsoft Office
- Excellent customer service skills and ability to course correct when needed
- Ability to communicate and collaborate effectively with a diverse team and with proper etiquette
- Proven success of managing multiple projects and deadlines with attention to detail
- A willingness to learn and to adapt to “The Nonantum Way”
- Experience with PMS and catering software
- Attention to detail and ability to correctly enter BEOs, invoices, etc.
BENEFITS:
- Staff meals
- Discounts on rooms, meals, and gift shop goodies
- Flexible scheduling
- Health/dental/vision insurance 401(k) for full-time employees
- Opportunities to further education and professional development
- Fun, collaborative work environment
This job description reflects the general duties of the position but is not a detailed description of all duties which may be inherent to the position. The Nonantum Resort may assign reasonably related additional duties to individual employees. 6The Nonantum Resort reserves the right to conduct a comprehensive background investigation; employment may be contingent upon the results of this investigation. Candidates must be eligible to work in the United States of America. The Nonantum Resort does not offer sponsorship for most employment visas.