Executive Assistant

The ideal candidate will provide top-level assistance for high level executives. They will provide high-level, multi-faceted administrative support and assistance to executive leadership with a high level of professionalism, integrity, and in a manner that reflects positively on the organization. This role requires exceptional organizational skills, discretion, and the ability to anticipate the needs of busy executives.

Responsibilities :

• Provide comprehensive administrative support to the Chief Executive Officer, Chief Financial Officer, and Chief Human Resources Officer, including managing complex calendars, coordinating travel arrangements, processing expenses, and handling correspondence.
• Act as a primary point of contact and representative for executive leadership, fielding inquiries and requests with professionalism and diplomacy.
• Prepare presentations, agendas, reports, special projects, and other documents using Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.
• Manage confidential information with utmost discretion and sensitivity.
• Draft and prepare correspondence, including internal announcements, board meeting materials, and memos.
• Liaise with the Board of Directors, arrange Board meetings, and manage Board travel logistics.
• Plan and coordinate on- and off-site meetings and events, including scheduling, sending reminders,
• coordinating travel, developing presentations, taking meeting minutes, and arranging catering and equipment.
• Proactively manage executive calendars, prioritizing appointments and resolving scheduling conflicts.
• Conduct research, gather information, and prepare summaries and reports on various topics as needed.
• Cultivate and maintain positive and strategic relationships with internal and external stakeholders.
• Anticipate executive needs and proactively address them, conserving their time and maximizing their efficiency.
• Manage incoming and outgoing mail and communications.
• Perform ad-hoc projects and other related duties as assigned.

Qualifications

Some of the benefits of being a part of our growing Parts Authority family :

We are an Equal Opportunity Employer . We consider applicants for all positions without regard to race, color, creed, religion, sex, national origin, age, disability, marital status, sexual orientation, gender identity, citizenship status, presence of a non-job-related medical condition or handicap, or any other legally protected status. “We will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring Ordinance.”