What are the responsibilities and job description for the Academic Program Coordinator position at The Pennsylvania State University?
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JOB DESCRIPTION AND POSITION REQUIREMENTS:
The Plant Science Department is seeking an Academic Program Coordinator to provide support for the Undergraduate Program advisors, faculty and staff for approximately 400 students in the Turfgrass Science, Landscape Contracting and Plant Sciences majors as well as several minors. This position is responsible for ensuring the smooth operation of the undergraduate program by assisting Advising Coordinators, students and faculty with a wide variety of activities.Duties will include scheduling classes, finals and events for upcoming semesters, maintaining student records, assisting with drop/adds, processing degree audit exception petitions, performing graduation checks and clearances, and setting up course controls. Other duties include:
Participating in New Student Orientation (NSO), Spend a Summer Day and other recruitment activities as well as the offer of admission process.
Prepare and mail offer letters to prospective students.
Navigate LionPATH and run queries.
Keep forms and advising materials up to date, maintaining student listserv's and participating in meetings as necessary.
Design flyers used for announcing weekly seminars.
Email, format and post weekly seminar announcements to various forms of social media.
Maintain various department room calendars and approve requests in 25Live.
Maintain department directories, website and listserv's. A
Serve as the Department receptionist and provide general office support such as scheduling express mail pickups and track express mail shipments; open, sort and distribute US and interoffice mail. Faxing, copying materials and answering telephones. Process Fleet reservation and bus requests. Submit orders via PSUBuy for office and research supplies. Schedule Zoom meetings and coordinate audio and visual support.
Additionally, the Academic Program Coordinator collaborates with faculty, staff, and students within an academic unit or department to ensure the effective development and delivery of courses; responds to program inquiries from students or prospective students; recommends solutions related to university policies, procedures, and systems; evaluates and prepares student and course data related to degree requirements, academic actions, course section attributes and scheduling; monitors program budget and financial activities; coordinates and plans program related events including orientations, receptions, and workshops; provides consultation and interpretation on academic and records policies.
This position offers a flexible work arrangement that combines remote and on-campus work.Questions related to flexible work should be directed to the hiring manager during the interview process.
Education and Experience:
Minimum requirements include a High School Diploma/GED or Vocational Training/Degree and 2 or more years of relevant experience, or an equivalent combination of education and experience.
The Pennsylvania State University is committed to and accountable for advancing diversity, equity, and inclusion inall ofits forms.We embrace individual uniqueness, foster a culture of inclusive excellence that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity, and engage all individuals to help them thrive. We value inclusive excellence as a core strength and an essential element of our public service mission.
The salary range for this position, including all possible grades is:
$38,300.00 - $55,500.00Salary Structure - additional information on Penn State's job and salary structure.
CAMPUS SECURITY CRIME STATISTICS:
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.
Employment with the University will require successful completion of background check(s) in accordance with University policies.
EEO IS THE LAW
Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.
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Salary : $38,300 - $55,500
