What are the responsibilities and job description for the Lead Day of Wedding Event Coordinator position at The Springs Events?
Lead Day of Wedding Event Coordinator
SUMMARY: The Lead Day of Event Coordinator works directly with the Regional Coordinator and is the face of The Springs Coordination Services. Looking for someone who can handle planning meetings with the couple and confirming details, making floor plans and event timelines, to executing exceptional events on the day of, all while providing extraordinary customer service.
Successful events will largely depend on the personable character, skilled communication, and organizational acumen of the Lead Day of Event Coordinator. The ideal candidate will have coordination experience and knows how to run a smooth event, handle any unexpected or difficult situations, all while maintaining a smile and cool-headed demeanor. Weekend hours and evenings are required.
LOCATION: Ideal candidates will reside in South of Houston and able to comfortably commute to our Wallisville and Angleton locations.
$75 Travel stipend per event.
ESSENTIAL DUTIES AND RESPONSIBILITIES: (Including, but not limited to)
- Arrange and conduct scheduled Planning Meetings (2-3 months out, 4 weeks out, 21 days out)
- Create necessary “Day of” details to include, Timelines, Vendor Contact Lists, Event Details, and Floor Plans.
- Schedule and conduct phone consultations and calls with booked parties.
- Conduct on-site Venue Walk Thru
- Confirm all details, timing, and logistics prior to the day of the event.
- Create and distribute customized timelines for all vendors.
- Clear and concise communication to client throughout the planning timeframe
- Conduct on-site rehearsal the morning of, if requested
- Greeting and directing vendors on-site
- Coordinate signing of the marriage license and final delivery to the officiant.
- Direct and coordinate timeline and itinerary throughout the day
- Guide Clients/Wedding party throughout the day keeping them informed throughout the event.
- Assist and guide the client with the end of the event.
EDUCATION AND/OR EXPERIENCE:
Minimum of 2 years of event planning/coordination either corporate or wedding
REPORTS TO:
Regional Coordination Manager
Salary : $20 - $30