What are the responsibilities and job description for the Administrative Assistant III position at The University of Chicago Medicine?
Job Description
Administrative Assistant III
The Respiratory Care Department seeks a seasoned professional - Administrative Assistant III to proactively resolve administrative related issues as well as specially assigned projects.
Job Summary
In this role, the Administrative Assistant III is responsible for proactively and with minimal supervision identifying, addressing, and resolving administrative and related issues for areas reporting to Respiratory Care Services, a subsection within Patient Care Services (PCS), including, but not limited to, Respiratory Care Services, Critical Care Outreach Team, Pulmonary Function Testing (PFT- Ambulatory), and occasionally other PCS departments as well as specially assigned projects. May be required to work on various tasks concurrently with the need to prioritize work as dictated by management needs. May work independently or as part of the administrative support team.
Responsibilities include:
- Schedule meetings as requested with multiple individuals, particularly senior level leaders.
- Creates presentations related to assigned projects.
- Completes all purchase orders, check requests and maintains an organized system to track ongoing progress. Understands hospital operating system to expedite and maximize efficiency.
- Processing of invoices and monthly accounting reports. Prepares and update reports and upholds confidentiality regarding financial information.
- Orders supplies, maintains form and inventory per office needs.
- Prepares spreadsheets and reports as specified and organizes copies and prepares materials for meetings.
- Maintains strict confidentiality on all issues related to the position, meets deadlines with professionalism and work independently.
- Process payroll
- Enter IT & Access related requests on behalf of areas of responsibility
- Maintain Dept employee files in accordance with accrediting body & compliance requirements
- Assist leadership with facilitating onboarding and new employee orientation to dept(s).
- Perform other duties as assigned.
This position is looking for those who value:
- Achieving Breakthroughs: Service, Quality, People, Financial, and Growth
- AIDET Communication: Acknowledge, Introduce, Duration, Explanation, Thank You
- PRIDE Values: Participation, Respect, Integrity, Diversity, Excellence
Required Qualifications
- A high school diploma or equivalent from an accredited academic body is required.
- Five (5) or more years of administrative or secretarial experience is required.
- Strong written and verbal communication skills required.
- Ability to use personal computers and select software applications; particularly the use of spreadsheet software is required (Microsoft office Suite- Excel PowerPoint and Visio).
- Must be able to plan, organize and work on various tasks concurrently; must be able to independently prioritize multiple tasks in a professional manner.
- Must be able to interact with customers independently and professionally, both internal and external to the Hospitals; strong interpersonal skills required.
Preferred Qualifications
- A completed Associates degree in a business or healthcare field is preferred.
- Experience working in a healthcare setting is preferred.
Why Join Us
We’ve been at the forefront of medicine since 1899. We provide superior healthcare with compassion, always mindful that each patient is a person, an individual. To accomplish this, we need employees with passion, talent and commitment… with patients and with each other. We’re in this together: working to advance medical innovation, serve the health needs of the community, and move our collective knowledge forward. If you’d like to add enriching human life to your profile, The University of Chicago Medicine is for you. Here at the forefront, we’re doing work that really matters. Join us. Bring your passion.
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Bring your career to the next level at a hospital that is thriving; from patient satisfaction to employee engagement, we are at the Forefront of Medicine. Take advantage of all we have to offer and #BringYourPassiontotheForefront.
University of Chicago Medicine is growing; discover how you can be a part of this pursuit of excellence at: www.uchospitals.edu/jobs
The University of Chicago Medical Center is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, ethnicity, ancestry, sex, sexual orientation, gender identity, marital status, civil union status, parental status, religion, national origin, age, disability, veteran status and other legally protected characteristics.
