What are the responsibilities and job description for the Patient Services Specialist II - Access Center position at The University of Texas Medical Branch?
Minimum Qualifications
Bachelor’s degree and one year experience or High School or equivalent and three years
clerical or customer service experience.
Job Summary
The Patient Services Specialist II has advanced Patient Services Specialist skills and is
proficient in independently maintaining a positive patient experience by consistently exceeding
expectations in customer service and patient care, by coordinating clerical and medical activities
of a healthcare team, patient registration activities and facilitating access to UTMB services for
new and returning patients.
ESSENTIAL JOB FUNCTIONS:
Lead Responsibilities
UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a VEVRAA Federal Contractor, UTMB Health takes affirmative action to hire and advance women, minorities, protected veterans and individuals with disabilities.
Primary Location
United States-Texas-Webster
Work Locations
1230 - Webster (Clear Lake Center)
Job
Clerical & Administrative Support
Organization
UTMB Health
Regular
Shift
Standard
Employee Status
Supervisor
Job Level
Day Shift
Job Posting
Jun 17, 2024, 11:28:11 AM
Bachelor’s degree and one year experience or High School or equivalent and three years
clerical or customer service experience.
Job Summary
The Patient Services Specialist II has advanced Patient Services Specialist skills and is
proficient in independently maintaining a positive patient experience by consistently exceeding
expectations in customer service and patient care, by coordinating clerical and medical activities
of a healthcare team, patient registration activities and facilitating access to UTMB services for
new and returning patients.
ESSENTIAL JOB FUNCTIONS:
Lead Responsibilities
- Ability to function as a team leader.
- Provides peer guidance and leadership.
- Able to effectively triage problems.
- Understand clinic flow to maximize clinic usage to meet patient needs.
- Provides high level customer in all interactions with internal and external customers.
- Provides direct, professional, and knowledgeable interactions with patients, physicians, referral sources, and the treatment team.
- Answers always calls accurately and with exceptional customer service.
- Ensures caller’s needs are met and accurate information is obtained.
- Ensures calls are documented and triaged appropriately ensuring patient satisfaction and patient safety. Completes telephone encounter process if appropriate.
- Acts as patient advocate and liaisons with various departments to meet mutual goals.
- Maintains patient confidentiality regarding access to patient and other clinical information via email, computer, fax, and mail
- Addresses concerns of patients, provides service recovery, and escalates issues as needed.
- Applies the policies of the clinical entity to schedule appointments.
- Coordinates financial counseling for day surgery
- Completes reminder calls to patients for scheduled appointments
- Educates patient/responsible parties regarding billing process and any additional financial responsibilities including third party benefits information.
- Provides out of pocket cost estimates to patients
- Counsels’ patients about unpaid bills.
- Obtains future appointments at time of service for clinic follow-up, referrals, and ancillary services.
- Arrives patients and prepares paperwork/chart for visit.
- Appropriately receipts all monies collected, tokens distributed, and deferments authorized.
- Verifies, ensures eligibility, and pre-registers patients by obtaining patient demographics and third-party coverage(s) at every encounter.
- Obtains and documents information required for third party reimbursement.
- Ensures compliance with Medicare and third-party coverage.
- Communicates with patient, referral source, UTMB physician and clinical staff regarding any obstacle to access or authorization.
- Performs related duties as required.
- Reads all OSA Announcements and relevant communications relating to job duties.
- Successfully completes competency-based training and testing on an annual basis.
- Prioritizes and completes all work in an accurate, effective, and efficient manner.
- Adheres to internal controls established for department.
- Locks office and secures files containing money or confidential information when away from workstation. Properly disposes of printed patient information, logs off computer when leaving workstation and keeps passwords confidential.
- Participates in team meetings/activities and supports the philosophy and goals of the team/department.
UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a VEVRAA Federal Contractor, UTMB Health takes affirmative action to hire and advance women, minorities, protected veterans and individuals with disabilities.
Primary Location
United States-Texas-Webster
Work Locations
1230 - Webster (Clear Lake Center)
Job
Clerical & Administrative Support
Organization
UTMB Health
Regular
Shift
Standard
Employee Status
Supervisor
Job Level
Day Shift
Job Posting
Jun 17, 2024, 11:28:11 AM