What are the responsibilities and job description for the Executive Assistant, Finance position at The University of Vermont Health Network?
This is a hybrid position which requires four days a week in the office located in Colchester, VT.
Job Summary:
The Executive Assistant to the CFO, Finance Leadership and the Director of HR will play a crucial role in supporting those positions in daily operations and ensuring efficient communication within the senior leadership team, Board of Directors, and a variety of constituents within and across the health system. Serving as the right hand to the CFO, Finance Leadership and the Director of HR this position requires a blend of tech-savviness, exceptional time management, and the ability to manage competing priorities effectively. While the primary responsibilities include handling administrative tasks, managing schedules, and maintaining confidentiality, this position goes beyond assisting. It requires the ability to think ahead, anticipate needs and act as a liaison between assigned leadership and internal and external stakeholders, maintaining approachability and upholding the positive reputation of assigned leadership and Home Health and Hospice.
In addition to the aforementioned responsibilities, this position supports the entire agency in processing of accounts payable and receiving all shipments at the Prim Road office. The position will work closely with the Controller and Senior Accountant to ensure seamless interface between payables and purchasing on payment and invoice/PO-related issues, as well as managing the organization’s payable software applications, interfaces, and equipment. The position acts as a liaison between accounting and agency leaders who approve transactions.
Education:
- Bachelor’s Degree Preferred
Skills, Experience and Attributes:
- Proven experience as an executive assistant or similar role preferably in a fast paced, matrixed, growth-oriented environment, or a combination of education and experience from which comparable knowledge and skills are acquired.
- Excellent organizational, priority and project management skills.
- Familiarity with accounts payable and finance concepts.
- Tech savvy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong communication (written and verbal) and interpersonal skills.
- Discretion and confidentiality.
- Adaptability and problem-solving skills.
- Thrives in a fast-paced environment.
- Manages multiple responsibilities with grace, kindness, and curiosity.
- Strong work ethic, integrity, trustworthiness, commitment, and business maturity
- Comfortable with receiving and acting on direct, candidate feedback using it as a foundation for growth and improvement.
- Ability to understand and align with the CFO and Finance Leadership’s mindset, acting as an extension of their thought process and communication.
- Natural problem solver with a proactive approach to finding solutions, understanding multiple perspectives and using data in decision making.
- A keen business sense with the ability to learn the health care industry, build a deep understanding and passion for Home Health and Hospice and navigate complex health systems
**See Addendum for Executive Assistant Role**
