Scheduler

Position Summary

SCOPE:

Under minimal supervision, is responsible for scheduling patient appointments and tests in an efficient and timely manner. Answers all incoming calls and directs calls to appropriate personnel. Serves as a liaison between patient and medical staff. May orient, train, and assign the work of lower level employees. May be designated as the lead employee. Supports and adheres to the US Oncology Compliance Program, to include the Code of Ethics and Business Standards.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

-Answers all incoming calls; assesses callers needs and directs to appropriate personnel. Pages clinic personnel as appropriate. Obtains and communicates messages in an accurate and timely manner.
-Schedules new patients and return appointments in computer system in accordance with physician and/or office guidelines. Cancels/reschedules appointments according to physician schedule changes; notifies appropriate clinic personnel.
-Obtains and enters all authorization and correspondence relating to referrals in patients charts and computer.
-Maintains physicians schedule: on call, vacations, meetings, etc.
-Schedules outpatient appointments/testing and hospital admissions upon request. Obtains necessary pre-certification as required.
-Handles new patient referrals, gathers necessary information, assigns the patient account number and schedules appointment.
-Collects co-pays, deductible and other out of pocket amounts at time of visit.
-Maintains primary office scheduling book containing all physician meetings, satellite schedule, rounding and call coverage.
-Handles incoming phone calls from patients needing to schedule or reschedule appointments.
-Provides patients with accurate and legible appointment cards. Documents no shows in patients chart for missed visits. Follows up with patient to reschedule any missed appointments.
-Arranges for patients to have financial counseling as needed.
-Demonstrates an understanding of patient confidentiality to protect the patient and clinic/corporation.
-Follows policies and procedures to contribute to the efficiency of the front office. Covers for other front office functions as requested.
-Prepares correspondence, memos, forms and other typing as requested by supervisor.
-May provide guidance and daily work direction to junior level staff.

MINIMUM QUALIFICATIONS:

High school diploma or equivalent required. Minimum five years office experience, preferably in a medical office setting.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work may require sitting for long periods of time; also stooping, bending and stretching for files and supplies. Occasionally lifting files or paper weighing up to 30 pounds. Requires manual dexterity sufficient to operate a keyboard, operate a calculator, telephone, copier and other such office equipment. Vision must be correctable to 20/20 and hearing must be in the normal range for telephone contacts. It is necessary to view and type on computer screens for prolonged periods of time.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed in an office environment. Involves contact with patients and public.

Category: Administrative
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The US Oncology Network is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.