What are the responsibilities and job description for the Project Office Manager position at The Walsh Group?
Overview
The Walsh Group is currently seeking an Project Office Manager at our Austin 183 N Mobility project in Austin, TX
The Office Coordinator will be responsible for administrative support for a large or mega project or program including such functions as HR/EEO activities, pursuits/bid completion, payroll, reception, and facillities.
Walsh is a rapidly growing, highly diversified construction company, and we constantly seek builders and business people to join our industry-leading team. Walsh employees are "built to succeed" - competitive entrepreneurs with strong character who are energized by working on a team to meet challenges and are willing to take risks after careful planning. There are many compelling reasons why exceptional people should consider a career with our company:
- Challenging, complex projects
- Creative and innovative problem solving environment
- Supportive, communicative managers who reward your success
- Opportunities for growth, training, and development
- Flexibility to build what you want, where you want
Responsibilities
- Coordinates calendar and schedule of the Executive and staff ensuring no scheduling conflicts.
- Prepares and submits expense reports on behalf of the traveler.
- Performs daily duties of the office including ordering supplies and coordination of mail operations and expenses.
- Coordinates various meetings and assists in the preparation of presentations.
- Assists office staff in the preparation of written correspondence for internal and external communication purposes. Creates office communication materials, such as staff directories, sign-in sheets
- May perform general HR duties for the office or act as a liaison for HR-related activities. These duties may include onboarding, PTO record-keeping, eForm processing, drug testing, etc. May act as Ethics and Compliance Officer.
- May be responsible for various other administrative activities
- Performs general duties around Marketing, Pursuits and Community Outreach. These duties may include proofing RFPs/RFI/RFQs, updating bid calendar, assisting in the coordination of pre-bid conferences, performing internet research on possible clients and facilitating community outreach activities for the office.
- Coordinates files, documents and contracts. Includes processing, maintenance and storage in repositories such as databases, SharePoint, or off-site storage.
Qualifications
- High School degree required. Associates degree or some administrative training is a plus.
- At least 2 years of relevant experience supporting a large office is needed.
- Ability to work in a fast paced environment often with interruptions
- Ability to thrive in a dynamic and energetic environment
- Ability to work with and speak to all level of employees from entry-level to C-Suite Executives
- Solid communication skills, both verbal and written
- Ability to take direction and prioritize responsibilities from executive leaders
- Proficient with MS Office Programs, Concur or other travel scheduling software
- Able to work in an office environment
The Walsh Group offers competitive wages and benefits, including:
- Medical, Dental & Vision Insurance
- Generous Vacation Time & Paid US Holidays
- Company 401(k) Matching Contributions
- Flexible Spending Accounts (FSA)
- Employee Assistance Program (EAP)
- Commuter Benefits Program
- Maternity Leave Policy
- Short and Long-Term Disability Insurance
- Term Life and AD&D Insurance
Equal Opportunity Employer, Disability / Veteran
