Part-time Office Assistant

Office Assistant

Overview: The Office Assistant position is a part-time, 10 – 20 hour per week position. The hours will be 9:00AM – 5:00 PM. The role requires two days a week minimum, but the schedule can be based on the employees preference for what two days they will work regularly (Monday-Friday) with occasional weekends (notification will be provided well in advance) required for Tourism events.

Summary: The role of the Office Assistant is to work for the Director of Tourism, in conjunction with the Marketing Coordinator, Accounting Manager and the Tourism Commission Board of Directors in support of the Thomasville Tourism Commission’s mission. The Office Manager will have a consistent friendly and professional attitude as the first impression of the organization at the Visitors Center. Key duties include: having a positive and friendly attitude, consistently maintaining an orderly, clean, and stocked Visitors Center, assists in planning and executing Tourism events and activities, provides opportunities for local businesses and community members to network and promote their products and services, appropriately markets Thomasville. The Office Manager positively communicates the mission of Thomasville Tourism which is to build the community’s economy through the promotion of the Thomasville area as a visitor destination. The Office Manager must be able to wear multiple hats and conduct professional business interactions and duties independently and as part of a coordinated team. Basic experience with Outlook and Word required, Excel preferred. Well organized, flexible and someone who enjoys the administrative challenges of supporting an office that holds an important, unique, and public facing position in the fabric of the City of Thomasville.

Skills Required:

· Positive and professional attitude

· Excellent written and oral communications

· Event assistance

· Highly organized and detail oriented on paper and physically in the Depot

· Problem solving

· Excellent customer service, interpersonal skills, and empathy

· Experience and proficiency in Microsoft Office Suite, including some Excel

· Knowledge of operations of social media platforms preferred

Duties:Coordinates most administration related to the Thomasville Tourism Visitors Center. This includes, but is not limited to:

· Answering phone calls and emails, addressing their needs in a timely manner

· Maintaining and organized and clean visitors center including oversight of all information and merchandise.

· Greeting and assisting visitors in a friendly and professional manner, addressing their needs

· Working with the Marketing Coordinator to mail marketing materials on a regular basis

· Coordinating and negotiating pricing on supplies and projects with vendors

· Assisting in promoting and securing new local partnerships

· Assisting in the coordination of the planning, scheduling, marketing, executing of all Tourism events and activities with Director oversight

· Participating in community events to promote and enhance the positive image and relationship of the Tourism office throughout Thomasville and the surrounding areas

· Maintaining clean and organized office appearance, office equipment, and inventory of office supplies

· Other duties as assigned

Compensation: Permanent part-time position starting at $15.00 per hour with potential to increase based on yearly reviews, and proof of growth, experience/expertise. Paid Personal Time Off (PTO) of 5 days included for this permanent position.

About the Thomasville Tourism Commission:

The mission of the Thomasville Tourism Commission is to build the community’s economy through the promotion of the Thomasville area as a visitor destination. We are a small but mighty team that is close-nit and are looking for the right person to join our efforts as we seek to grow and promote our wonderful city. To learn more about our organization please visit: visitthomasvillenc.comPosition Summary:

Thomasville Tourism Commission is seeking a full-time Office Assistant to join our team. The Office Assistant will perform clerical and administrative duties in the office.

Qualifications:

• High School Diploma or equivalent required.
• Must be able to pass a background check and drug test.
• Must be able to pass a physical and criminal background check.
• 1-2 years of clerical or administrative experience preferred.
• Excellent communication skills, both verbal and written.
• Ability to work independently and as a team member.
• Proficient computer skills, including Microsoft Office applications.
• Knowledge of general office procedures and procedures related to medical billing preferred.

Job Type: Full-time

Schedule: Monday to Friday with some Saturdays

Supplemental Pay: Based on experience

Education: High school or equivalent (Preferred)

Work Location: One location

Job Type: Part-time

Pay: $15.00 - $16.00 per hour

Benefits:

• Employee discount
• Paid time off
• Professional development assistance

Schedule:

• 8 hour shift

Ability to commute/relocate:

• Thomasville, NC 27360: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Customer service: 1 year (Required)

Work Location: In person

Salary : $15 - $16