Corporate / Commercial Real Estate Legal Assistant

Thompson Burton is looking for an experienced Corporate / Commercial Real Estate Paralegal or Strong C-Suite experienced assistant to join our top-rated team. The successful candidate will have at least five years of experience in Corporate and/or Commercial Real Estate legal support and will be part of a team working with one Partner and one Associate to manage all aspects of a busy Corporate and Commercial Real Estate practice. This is an in-person position based in our Nashville (West End Avenue) office.

Responsibilities will include:

• Experienced Legal Assistant / C-Suite Executive Assistant
• Draft Leasing, Loan and Other Real Estate Documents
• Coordinate Real Estate Transactions in Multiple States
• Order Title Searches, Surveys, Zoning Letters and Other Due Diligence Items
• Title and Survey Review
• Assist with Due Diligence Review
• Identify and Clarify Title Issues with Title Underwriters
• Assemble and Organize Closing Documents in Preparation for Closings
• Review and Analysis of Purchase and Sale Agreements
• Prepare and Manage Critical Deadlines and Due Diligence Checklists
• Assist at Closings, Including Notarization and Review of Documents
• Oversee and Complete Post-Closing Requirements, Including Disbursement of Funds, Recording of Documents, Preparation and Distribution of Closing Transcripts
• Prepare Documentation for Business Entity Formation and Modifications
• Submit Filings to Multiple State and County Offices
• Prepare and File Annual Reports
• Prepare and Maintain Business Entity Minute Books
• Draft Organizational and Corporate Documents, Including Resolutions and Consent Actions Authorizing Transactions
• Perform Online Database Searches Related to Business Status (Multiple Secretaries of State and Their Contemporaries), Real Property Records (Multiple States), UCCs, Certificates of Existence
• Work with Local and State Taxing Entities to Resolve Good Standing Issues
• Maintain Detailed, Accurate, Organized Filing and Calendaring Systems
• Routine, Knowledgeable and Efficient Communication with Clients and Counsel
• Prepare, Review and Manage Client Billing
• Prepare, Generate, Review Monthly Financial Reporting Materials
• Daily Communications, both Verbal and Written, with Clients and Business Contemporaries
• Other Responsibilities as Assigned

Qualifications for Consideration Include:

• Must have Real Estate Transactional experience
• Extensive experience and proficiency in navigating Business Entity data through online portals, including document retrieval procedures and requirements of the relevant platforms and jurisdictions
• Extensive experience and proficiency in performing electronic Real Property Records research
• Extensive experience with UCC records (research, analysis, ordering, filing)
• Demonstrated ability and comfort level successfully leading all aspects of real estate and corporate formation projects from inception to completion
• Excellent client rapport and confidence in both written and verbal communications
• Extraordinary client relations demeanor
• Excellent time-management and organizational skills
• Careful attention to detail
• Clear and concise verbal and writing skills
• Proficiency in Math
• Ability to accurately understand complete project workflow and accurately organize documents
• Ability to understand, manage and maintain accurate electronic files
• Clear understanding of timekeeping and legal billing processes
• Demonstrated aptitude and ability to analyze financial reporting in a legal setting

Interested parties should send a resume, cover letter and salary requirements to: TB_HR@ThompsonBurton.com

At Thompson Burton, we pride ourselves in providing first-class service to clients. We also know that our responsibility does not stop there – we have an obligation to serve as leaders for our amazing team, comprised of our staff, paralegals, and attorneys. We’re fortunate to work with the incredible people assembled at our firm, and we take that privilege seriously. It’s why we invest time and energy into building an inviting, accommodating and respectful work culture. We know talented people have countless choices in the marketplace. It’s why we never take it for granted when people choose to work with us. www.ThompsonBurton.com