What are the responsibilities and job description for the Front Desk Associate position at Tia?
Role Title: Front Desk Associate - Full Time (Front and Back Office)
Location: 3875 E Williams Field Rd, Ste. 106, Gilbert, AZ 85295
Schedule: Monday-Friday -Closing shift 9 am-5:30 pm. Hours may sometimes vary to 9:30 am-6 pm
Compensation: $18 - $20/hr.
Manager: Clinic Manager
Role Summary: Ensures hospitable patient member experience at the Tia Clinic, and in collaboration with the care team and Clinic Manager, maintains efficient patient operations. Actively participates in reporting feedback/suggestions related to patient care, and clinic or front of house process to supervisory staff
Values :
Achieve excellence, with regard to impact over effort
- Be compassionate
- Practice a meritocracy of ideas
- Ownership mentality
Abilities:
- Client service mentality, understanding ease of practice "hospitality principles"
- Creative problem-solving
- Process - oriented thinking
- Conflict Resolution
- Ability to navigate ambiguity
- Enthusiastic, energetic, and friendly disposition despite highly demanding environment
- Ability to maintain composure under stress
- Cross-functional collaboration
- Interpersonal communication: be aware of other's reactions and embody empathy
- Proven ability to learn from mistakes, ability to reflect
Skills:
Proficiency in core MS/Google Suite
- Customer Service skills
Tech-savvy: willingness to learn new technologies and frameworksExcellent verbal and written Communication
- Strongly adheres to process
- Resourcefulness
- Highly Organized
- Keen to Detail
- Self - motivated
Responsibilities:
Hospitality: Be compassionate and utilize interpersonal communication to execute a hospitable and seamless patient experience
- Greet and direct all patients, or other related individuals to appropriate locations while maintaining excellent customer service at all times
- Maintain lines of communication amongst care team members to ensure back and front of house operations are aligned with patient/care team needs
Member Engagement: Compassionately embody the voice of Tia for prospective and existing members and provide excellent client service orientation
- Educate patients when visiting the clinic on Tia Services (workshops, acupuncture, community events, retail products, pricing, etc.)
- You're passionate about diversity and inclusion. You believe in sex-positive, no judgement and radically inclusive healthcare for every person, and espouse these values in your everyday life
Administrative Duties: Have a great ability to prioritize and multitask in a fast paced environment
- Spearhead all administrative duties varying from scanning and uploading patient medical health information, electronic filing of EOBs, documentation upkeep of clinic operations such as Wellness Credits, billing Issues, Inventory, Mail assortment, Accuracy in DrChrono Appointments Check In/Out Flow in regards to: Payment Profiles, Billing Status
- Assist care coordinators in the booking process. Scheduling all inbound patients based on assignment.
Facility Maintenance: Set the bar incredibly high and be keen to detail
- Basic housekeeping to ensure communal areas are stocked, cleanly, and maintained
- Escalate any facility maintenance issues
Ad - Hoc Duties: Through cross-functional collaboration, have the ability to execute ad-hoc projects as needed and meet deadlines .
- Undertake additional ad-hoc projects as assigned to help with clinic operations varying from research, product sourcing, GSuite Documentation of processes, miscellaneous errands, facilitation of team meetings and/or trainings
Other important details:
- You are available 40 hours/week including Saturdays
- You're authorized to work in the US
- Tia is an equal opportunity employer
Salary : $18,000 - $20,000
