What are the responsibilities and job description for the Accounts Receivable Specialist position at Tidewater Fleet Supply LLC?
Description
This position is responsible for receiving payment and posting amounts to customer’s account, preparing statements, and keeping records of account statuses in order to ensure organizational effectiveness and efficiency. Maintains knowledge of a wide variety of accounting transactions to calculate, post, and verify financial data for use in maintaining accounting records.
Responsibilities
- Prior experience with collections of overdue accounts.
- Receive, record, and post cash, checks, and vouchers.
- Process credit card and ACH payments.
- Administration of Lockbox payments, including reconciliation.
- Verify discrepancies by and resolve customers’ billing issues.
- Correspond regularly via phone and email with internal and external customers, and other clerical duties such as filing and writing reports.
- Locate, monitor, and notify customers with overdue accounts to arrange payment or establish repayment schedules.
- Maintain thorough notes related to exceptions and outstanding items.
- Set up new accounts and maintain existing accounts.
- Audit and track proof of product delivery.
- Assist with Sales Tax Exemption Certificate Administration
- Establish and maintain relationships and billings with pre-negotiated city contracts.
- Assist with cross-training on responsibilities.
- Performs other related duties as assigned.
Requirements
Skills, Knowledge, and Abilities
- Experience in accounts receivable.
- Computer skills required.
- Proficiency with Microsoft Office Suite.
- Excellent written and verbal communication skills.
- Ability to work well in a deadline driven environment.
- Ability to work independently and as a team member.
- Ability to work in an organized, efficient manner with a high level of accuracy, attention to detail and follow-through.
- High degree of accuracy and attention to detail.
Education and Experience
- College degree or a combination of relevant experience/training is preferred.
- In-depth knowledge and experience with relevant accounts payable procedures is a plus.
- Understanding of basic accounting principles
Physical Demands and Working Conditions
- Talking, hearing, and seeing with close visual acuity are frequently required.
- Keying data is repetitive motion and is frequently required.
- Sedentary work involves sitting most of the time.
- Works in a normal office setting with little to no exposure to adverse environmental conditions.