Facilities Manager

ABOUT TAPA
The Toledo Alliance for the Performing Arts (TAPA) is a collective consisting of the Toledo Symphony, Toledo Ballet, Toledo Symphony School of Music, and Toledo Symphony Youth Orchestras. TAPA strives to establish meaningful partnerships with individuals and organizations that fundamentally impact the cultural life of our region. As a vibrant and growing arts organization, TAPA empowers all in our region to experience the performing arts through concerts, recitals, education programs, community engagement and activation, private lessons, fully staged productions and more.

ABOUT THE POSITION
The Facilities Manager at the Toledo Alliance for the Performing Arts is responsible for ensuring the Toledo Center for Live Arts facility is maintained with high standards for safety, appearance, and cleanliness.

The ideal candidate will have experience working in large commercial and/or education buildings with knowledge of systems operations, routine and preventative maintenance schedules, and the ability to work in a fast-paced environment serving the needs of students, staff, families, performers, and audiences.

Primary Responsibilities:

• Monitor and maintain HVAC, elevator, plumbing, drains, security and fire equipment, kitchen equipment, and inventory of related consumables (filters, salt for water softener, etc.)
• Create and maintain daily, weekly, monthly, annual preventative maintenance schedules
• Ensure compliance with applicable codes, laws, rules, regulations, standards, policies and procedures
• Recommend appropriate upgrades of equipment or facilities
• Maintain vendor relationships and meet with vendors frequently
• Prepare the building for special events and daily operations

Maintenance and Repairs

• Maintain the interior and exterior appearance of building
• Perform building repairs, including basic carpentry and painting, as needed
• Repair and replace interior, exterior, and emergency lighting
• Ensure that tools, equipment, furniture, and supplies are organized and in good working order
• Maintain appearance of sidewalks, courtyard, receiving dock, and exterior of building
• Maintain a safe and clean working environment

Custodial Services

• Schedule and supervise contracted cleaning service crew, trash and recycling services, snow removal services, pest control, and other vendors
• Ensure that all doors, aisles, stairs, exits, and walkways are clear of obstacles
• Order and inventory of all paper goods for the organization (both public spaces and administrative offices); includes, but not limited to, toilet paper, paper towels, etc.
• Work closely with custodial vendors to ensure the facility is tidy and in shape for pre- and post-event needs
• Ensure that all trash is emptied in a timely manner throughout the week, in coordination with custodial vendor

Safety and Security

• Ensure that all TAPA staff members are properly trained in securing the facility
• Maintain security features for all staff including, but not limited to, key distribution, key fob activation, and security code activation
• Conduct safety training for all staff throughout the year. Training courses include, but not limited to, weather related safety, building activation, and active shooter
• Work closely with TAPA’s security company to ensure compliance and safety needs are met
• Maintain current security vendor relationship

Special Projects

• Assist production management teams with coordination and execution of special projects needed for performances and special events
• Create and maintain an emergency preparedness plan for the building and its users

Qualifications

• Appropriate experience and/or bachelor’s degree; applicable vocational training preferred
• Good verbal and written communication skills
• Able to lift a maximum weight of up to 75lbs
• Proficiency in the use of hand and power tools such as hammer, electric drill, saws, etc.
• General carpentry and painting skills required
• Able to climb ladders and operate scissor lift
• Familiarity with, or certification in, forklift operations
• Proficiency in using computer programs, including the Microsoft Office 365 environment and applications
• Familiarity with building operating systems (HVAC, monitoring software, security systems, etc.)
• Knowledge of the bidding process
• Management of a large, active building is a plus

A Successful Candidate Will:

• Have excellent organization skills: ability to coordinate projects and manage multiple and diverse tasks simultaneously; ability to follow through and meet deadlines
• Take initiative and prioritize tasks; excellent time management, problem-prevention, and problem-solving skills
• Represent TAPA with a high level of integrity and professionalism, adhere to TAPA policies and support management decisions in a positive, professional manner
• Create and maintain multiple external vendor relationships
• Be dependable under both supervised and unsupervised conditions

The Fine Print

• This position is full-time/exempt, in office with mostly day-time hours. Some nights and weekends, plus on-call availability, will be required from time to time.
• Paid leave includes five sick days, two personal days, your birthday, and at least 12 paid holidays. In addition, four weeks paid vacation and a flexible work schedule during the summer is provided with the ability to roll over 5 days (40 hours) unused vacation time annually.
• 403b participation and company match
• Comprehensive health insurance including dental coverage, short disability, and life insurance.
• Employee will be provided with a high-powered, company-issued laptop computer.

We recognize that it is highly unlikely that an applicant meets 100% of the qualifications for a given role. If most of this job description describes you, we encourage you to apply.

Position will remain open until filled.

The Toledo Alliance for the Performing Arts is an equal opportunity employer and does not discriminate against any candidates or employees based on race, sex, age, creed, national origin, religion, disability, sexual orientation, gender identity, political affiliations, union activities or any other characteristic protected by law.

Job Type: Full-time

Pay: $55,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off

Schedule:

• 8 hour shift
• Weekends as needed

Work Location: In person

Salary : $55,000