Document Control Manager

Work Schedule: On-site / Hybrid (based on project requirements) 

Location: Newark, NJ (EWR Redevelopment Program) 

Company Overview 

Toll International is a premier consulting firm based in New York City, specialized in comprehensive construction project management and technology-enabled solutions. Renowned for our dedication to delivering high-quality, cost-effective, and innovative results tailored to the unique needs of our clients, we lead infrastructure and digital transformation projects across New York State and beyond. 

We are proud to partner with the Port Authority of New York & New Jersey (PANYNJ) on high-impact infrastructure and technology initiatives. We are currently seeking talented professionals to collaborate with subject matter experts, project managers, and process owners to deliver critical projects. 

Position Overview 

The Document Control Manager is responsible for leading and managing document control operations across complex, large-scale infrastructure projects, including the Newark Redevelopment Program (EWRR). This role oversees a team of Document Controllers to ensure all document control activities are executed accurately, efficiently, and in compliance with agency policies and program requirements. 

The ideal candidate is highly organized, detail-oriented, and experienced in managing high volumes of technical documentation in fast-paced environments. This role plays a critical part in ensuring project teams have timely access to accurate records, supporting project delivery, compliance, and operational excellence. 

Key Responsibilities 

• Lead and manage a team of Document Controllers to ensure timely, accurate, and high-quality document control support. 
• Oversee incoming and outgoing submittals, responses, correspondence, and documentation using Trimble Unity Construct (TUC / eBuilder). 
• Ensure documents are properly received, reviewed, categorized, tracked, archived, and accessible per agency policies. 
• Monitor team performance, workloads, and deliverables across multiple concurrent projects. 
• Develop, implement, and improve document control processes, standards, and workflows. 
• Coordinate with internal and external stakeholders to meet document control requirements and project priorities. 
• Proactively identify, resolve, and communicate issues, risks, and progress to management and project stakeholders. 
• Perform quality assurance, quality control, and audits to maintain document repository standards. 
• Ensure compliance with document control, records management, and retention policies. 
• Mentor team members and promote continuous improvement, efficiency, and customer service excellence. 

Required Qualifications 

• Bachelor’s degree in Engineering, Architecture, Construction Management, or a related field. 
• Minimum five (5) years of experience as a Document Control Manager. 
• At least three (3) years of prior experience as a Document Controller within engineering and/or construction environments. 
• Proven experience managing document control for large-scale infrastructure projects, preferably in transportation. 
• Proficiency in Trimble Unity Construct (eBuilder) and Microsoft Office Suite. 
• Strong knowledge of records management concepts, procedures, and standards. 
• Excellent verbal, written, interpersonal, and organizational communication skills. 
• Strong analytical and problem-solving abilities, with experience in issue resolution, reporting, and prioritization. 
• Demonstrated leadership skills, including team management, mentoring, and cross-functional collaboration. 
• Ability to manage multiple projects simultaneously in a fast-paced environment with a high volume of submissions. 

Preferred Qualifications 

• Experience working on transportation-sector infrastructure projects. 
• Prior experience supporting PANYNJ or similar public-sector agencies. 

What We Offer 

• Competitive salary with an extensive benefits package. 
• Engagement in high-profile, long-term projects. 
• A dynamic and supportive work environment. 
• Opportunities for professional growth and advancement. 

Ready to Apply? 

Qualified candidates should submit a resume highlighting experience. Indicate the role(s) of interest. Complete the employment application on our website: Toll International Careers Page at https://www.tollintl.com/careers – Include your resume. 

Note: Candidates who don’t complete the employment application will not be considered.