Office Manager ~ Human Services

The Office Manager provides comprehensive administrative, operational, and programmatic support to ensure the efficient functioning of the department. This position serves as a central point of coordination for office operations, financial and grant administration, records management, and leadership support. The Office Manager plays a key role in maintaining organizational systems, supporting compliance requirements, facilitating communication, and enabling data-informed decision-making.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

• Assist the Department Director with daily office operations, including facilities coordination, supplies, records management, and administrative systems.
• Develop, implement, and maintain office procedures to improve efficiency, consistency, and accountability.
• Prepare professional correspondence, reports, presentations, and other departmental documents.
• Coordinate calendars, meetings, agendas, and logistics to support department leadership and program operations.
• Maintain accurate electronic and hard-copy records in accordance with retention and compliance requirements.
• Perform financial support functions, including processing invoices, preparing purchase orders, maintaining expense records, and managing cash deposits.
• Facilitate internal communication and coordination between leadership, staff, and partner departments.
• Track deadlines, deliverables, and administrative workflows across departmental programs and initiatives.
• Maintain confidentiality and ensure the security of sensitive and protected information.
• Assist with data collection and basic reporting to support performance monitoring and informed decision-making.
• Administer grant funding in accordance with requirements and obligations; generate reports and assist with data evaluation for both inbound and outbound grant funding.
• Support special projects and provide backup administrative support as needed.

QUALIFICATIONS

• Knowledge of general office administration practices, records management, and organizational systems.
• Knowledge of basic financial and procurement processes, including invoicing, purchasing, expense tracking, and documentation requirements.
• Working knowledge of grant administration principles, including compliance, reporting, and documentation requirements.
• Strong organizational and time-management skills, with the ability to manage competing priorities, track deadlines, and maintain accuracy across multiple workflows.
• Proficiency in standard office software and technology, including word processing, spreadsheets, email, shared document platforms, and enterprise systems used for bookkeeping and payment processing.
• Ability to prepare clear, professional written communications, reports, and presentations.
• Ability to collect, organize, and summarize data to support reporting and informed decision-making.
• Ability to establish and maintain effective working relationships with leadership, staff, partner departments, and external stakeholders.
• Strong attention to detail and commitment to accuracy in financial, administrative, and recordkeeping functions.
• Ability to work independently, exercise sound judgment, and take initiative while operating within established policies and procedures.
• Demonstrated aptitude for improving administrative processes and implementing efficient systems.
• Ability to maintain confidentiality and handle sensitive information with discretion and professionalism.

EDUCATION AND EXPERIENCE

• Associate degree with an emphasis in business, finance, public administration, or office management. Bachelor's degree in a related field preferred.

AND

• Four to six (4-6) years of experience related to the above duties; general office practices; and progressive office management and administrative duties including bookkeeping, budgeting, technical writing, and strategic planning. An equivalent combination of education and experience.

SPECIAL QUALIFICATIONS

• Must possess a valid Utah driver's license with no DUI's/ARR's in the past five (5) years and no more than two (2) moving violations within the past 24 months.
• Project Management Professional (PMP) or related certifications preferred.

WORK ENVIRONMENT

• Work is performed in a controlled environment. The noise level in the work environment is usually quiet.
• Working conditions conform to the usual indoor office environment.
• Ability to occasionally travel.
• May make site visits with contractors or grant awardees

PHYSICAL REQUIREMENTS

• Hand-eye coordination is necessary to operate computers and various pieces of office equipment; Required to frequently talk and hear; sit, use hands to fingers, handle, feel or operate objects, tools or controls; and reach with hands and arms. Hand dexterity is required for computer use.
• Required to stand or walk.
• Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.
• Mental acuity is needed in decision making and stressful situations.
• The employee may be required to exert light physical effort, including frequent lifting of up to ten pounds and occasional lifting of up to 25 pounds.

STANDARD PERFORMANCE EXPECTATIONS

• Thoroughness, planning and organization, neatness and accuracy.
• Learning and knowing all phases of the job; recognizing and solving routine problems; knowing the office policies, systems and services.
• Compared to other employees, maintaining a competent volume of work in addition to regular tasks, and also a competent speed of work.
• Being able to perform new duties, adjust to new situations, and control of self under pressure.
• Being resourceful; volunteering suggestions for improvement of work; being self-starting; seeking new tasks; taking responsibility.
• Making decisions; studying and considering all facts; using common sense.
• Cooperating with supervisors and peers; accepting constructive criticism; seeking self-betterment through education and other means.
• Being friendly, helpful and showing self-control.
• Being punctual in attendance.
• Being professional in dress and manner; showing good housekeeping of the general work area.

**Tooele County is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, or any other protected class.**

Salary : $31 - $34