Grants Administrator

Under the direction of the County Manager’s Office, the Grant Administrator will conduct planning and implementing grant programs, preparing budgets, researching funding opportunities, monitoring expenditures, identifying support agencies, tracking results, analyzing financial data, and coordinating County special projects related to grant opportunities. This position also requires independent judgment and discretion, excellent verbal and written communication skills and the ability to perform all duties with minimum supervision.

• Provides direction and supervision of the Grants Assistant to develop, write and monitor grant proposals and compliance reports.
• Works with Elected Officials and Department Heads to identify capital needs and available grants and directs grant proposals.
• Must be able to obtain cost estimates, letters of support and justification documents for grant proposals and projects.
• Coordinates, attends and participates in Board of County Commission meetings and other governmental meetings related to grant needs, funding applications, and special projects.
• Coordinates, and supervises the auditing, monitoring and scheduling of grant reports for various departments. Maintain accounts of all grant funds. Serves as representative at financial funding meetings and hearings when the County Manager or Deputy County Manager are unable to attend.
• Researches and investigates new or existing projects, services and programs for County and other projects as assigned by County Manager and takes initiative to apply for grants that will benefit the County.
• Performs and monitors grants as described in the grant proposal and agreement to verify and maintain compliance.
• Follows the State of New Mexico Purchasing and Procurement laws, County Purchasing Policy and grant agreements in making purchases, transferring and disposing of assets.
• Attend County Commission meetings and keep record of such meetings as they pertain to grants.
• Participates and assists with strategic management and the long-term vision for Torrance County.
• Maintains required records and files of all Grant Programs and expenditure and special projects in accordance with grant agreements and County Policy.
• Keeps the County Manager’s Office informed of all aspects of grants; payment requests, budget issues, supervisory matters, etc.
• Ensures all payment reimbursement requests are reconciled and balanced to the Treasurer’s report and funds are deposited in the correct line items within twenty-four (24) hours of receipt.
• Prepares quarterly reports for the County Commission and County Manager showing applications, awards, etc. pertaining to grants.
• Prepares letters, memos and studies as required for the proper administration of grants and reports to track grant funds.
• Interact proactively with grantees, grantors, County employees and officials at all levels of the organization to provide grant administration and guidance.
• Researches and/or assists others to requests related to Inspection of Public Records.
• Responsible for remaining informed on current federal, state, local and private grant issues, policies, and regulations.
• Must be able to exercise independent judgments in the administration of all grant-related projects.
• Provide periodic training for County staff related to grant application, submission, and reporting.
• Prepare and assist audit reports, supporting documentation, provide audit field work, and requested documents for annual fiscal audit.
• Contributes to a team effort and accomplishes related results as required.
• Maintains a working knowledge of the County’s financial system.
• Makes recommendations for continuous improvement consistent with laws, regulations, policies, and best practices.
• Employee must perform all duties with minimal supervision. Employee may be required to work irregular hours, and attend job related meetings and/or conferences of which some may be located out of town. May be asked to perform other duties as needed or directed by Management.
• Maintains confidentiality of all privileged information.
• Provides direct oversight and supervision of the Grants Assistant.
• Perform any other related duties as assigned.

KNOWLEDGE, SKILLS, AND ABILITIES:

• Knowledge of public and business administration; principles of organization; project management principles, methods and techniques; including laws and regulations for federal, state, and local governments.
• Knowledge of the fundamentals of supervision and the ability to provide leadership and direction for, coordinate and supervise staff.
• Knowledge or ability to gain, of the principles and practices of governmental accounting and budgeting and skill in preparing and administering budgets.
• Knowledge and ability to analyze, interpret, prepare and develop rules, regulations, policies and procedures governing grants and their administration.
• Knowledge of project management principles, methods, and techniques, and of methods used to objectively analyze and evaluate information.
• Skill in problem solving, human relations, and time management.
• Skill in researching and identifying sources of supply.
• Ability to establish and maintain effective working relationships with department heads, employees, supplies and contractors in a diverse community.
• Ability to read a variety of financial, legal, statistical, and technical documents.
• Ability to prepare and interpret documents, reports, correspondence, etc.
• Ability to record and deliver information to explain procedures, to follow and give verbal and written instruction, to counsel and teach employees. Must be able to communicate effectively and efficiently with co-workers and the public.
• Ability to utilize mathematical formulas; to add and subtract; multiply and divide; utilized decimals and percentages.
• Ability to multi-task, prioritize and deal with interruptions while meeting timely deadlines.
• Ability to maintain confidentiality.
• Ability to foster a cooperative work environment.
• Ability to act in an independent, conscientious manner, using sound judgement; and ability to respond quickly and accurately.
• Ability to communicate effectively, in clear and logical form, both orally and in writing, and the ability to make effective presentations.
• Must be adaptable to performing under stress when confronted with emergency situations or tight deadlines.
• Ability to develop, plan, and implement short- and long-range goals.
• Knowledge of the principles and practices of legal, ethical, and professional rules of conduct.
• Skill in operating business computers and office machines, Microsoft Office/Windows work environment.
Ability to administer and manage programs related to grant administration.

Minimum Qualifications

• Must have a valid New Mexico driver’s license.
• Must have High School Diploma or GED.
• One (1) year of progressively responsible experience in grant administration, business administration, or funding proposal experience.

Preferred Qualifications

• Two (2) years of progressively responsible experience in grant administration, business administration, or funding proposal experience.
• Two (2) years of supervisory experience across all years of job-related experience.
• Local Government experience preferred.