What are the responsibilities and job description for the Project Coordinator position at TOTH AND ASSOCIATES INC?
Job Details
Description
Toth and Associates is seeking a talented Project Coordinator (PC) with a passion for organization and improvement of workflow processes. The person in this position is a member of and will support the Transmission and Land Services Department. Their main duties include maintaining work schedules, organizing, and participating in meetings and ensuring that deadlines for projects are met.
Duties will include coordination with engineers, project managers, land services manager, department director, and others in order to organize and align work tasks to successfully complete projects and meet client expectations. The PC's work location will be at our Springfield, MO office. The PC will regularly coordinate with employees at our satellite offices in the northwest to provide assistance with project schedules, detailed task information, coordination of consistent technical products and deliverables, and routing of client and other project manager requests through our technical teams.
The successful candidate will be detail-oriented with a positive attitude and strong work ethic. 'Soft skills' including problem solving and both written and spoken communication skills will be integral to the role. Highly desired skills include the ability to facilitate a collaborative and cooperative environment among various team members to build stronger working relationships in which problems are caught and solved efficiently and effectively.
Essential Duties and Responsibilities:
- Coordinate and participate in project meetings and identify potential action items
- Evaluate potential problems and technical hitches and develop potential solutions
- Plan and manage team goals, project schedules, and new information
- Manage current projects and collaborate with team members to keep workflow on track
- Manage project-related paperwork by ensuring all necessary materials are current, properly filed and stored
- Manage project correspondences by preparing and reviewing project proposals, memos, meeting minutes and MS Teams task postings
- Communicate with clients to identify and define project requirements, scope, and objectives
- Effectively communicate desired technical products detail, approach, purpose, and other instructions necessary to for technicians to achieve desired product
- Effectively communicate possible land or permit related issues to local and remote. TOTH engineers along with possible solutions
- Effectively communicate perceived or real discrepancies in maps, drawings, exhibits, and groups of these deliverables to resolve issues and keep the project on track
Qualifications
- 2-5 years of project management or project coordinator experience
- Natural ability to lead
- Proficient in software programs such as MS Office, MS Teams, MS Project, and Adobe
- Self-motivated and driven; able to work independently with minimal supervision
- Always looking to improve and be better
- Looks for new challenges and opportunities
- Personable to a wide variety of individuals from client to contractor to engineering staff
- Good communication and interpersonal skills capable of maintaining strong relationships
- Strong organizational and multi-tasking skills
- Excellent analytical and problem-solving abilities
- Documentation management and ability to use project management tools
- Attention to details, even under pressure
- Time management skills with the ability to meet deadlines