Finance/Human Resources Specialist

Company Description

Incorporated in 1957, the Town of Clarkdale operates under the council-manager form of government. The Town Council consists of the Mayor and four Council Members, all elected at large to serve staggered four-year terms. A Vice Mayor is chosen internally by a vote of the Council every two years. The Town Manager is appointed by the Town Council. The Town Council also appoints the Town Attorney and Town Magistrate.

The Town employs approximately 47 employees and its Fiscal Year 2024 budget is $35.7 million with a five-year capital improvement plan budget of $19.3 million. Clarkdale provides residents with an array of municipal services, including planning, permitting, zoning, economic development, special events, parks and recreation, public safety, utilities, and public works. The organization also provides financial, human resources, risk management, information technology, and emergency management functions for the Town.

Job Description

DESCRIPTION:  Under general supervision of the Finance Manager and Human Resources Director, plans, organizes, develops, and coordinates administrative functions for the Finance and Human Resources department; performs administrative, secretarial, and clerical duties in providing supportive efforts to the Finance and Human Resources department; and performs related duties as assigned.

CLASSIFICATION: This is a FLSA non-exempt, full-time, position with full benefits.

The salary range for this position starts at 43,144 ($20.74/hr). Highly qualified candidates may start above minimum DOQ.

ESSENTIAL FUNCTIONS AND DUTIES: Essential functions, as defined under the Americans with Disabilities Act, may include the following tasks, knowledge, skills, and other characteristics.  This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this classification.

• Serves as receptionist, greets/directs visitors, answers phone, assists the general public, Town staff, and outside groups and agencies. Responsible for daily incoming and outgoing mail, invoices and payments. Orders and receives office supplies. Provides full office management responsibilities to cover the activities involved in the administration of the departments as needed. Maintains the security of facilities.
• Implements goals, objectives, priorities, policies and procedures of the Town of Clarkdale, the Finance, and Human Resources Departments.
• Interacts with the public, elected officials, coworkers, regulatory agencies, and business professionals on a regular basis.
• Creates and maintains accurate and effective spreadsheets, templates, documents, records, files, and reports.
• Provides administrative and bookkeeping support to the departments, reconciliations, accounts payable, and accounts receivable.
• Assists with the implementation of proper accounting management practices/procedures to assure audit accountability; performs accounting clerical work in the maintenance of
  fiscal/budgetary files; helps with all filing, and general office duties as needed.
• Assists with operations and coordination of Human Resources and Risk programs, processes, functions, assists with recruitment activities, arranging interviews and pre-employment processes, as needed. Files insurance claims and reviews/maintains certificates of insurance.
• Assists with creating and maintaining departmental personnel files, assists in filing Finance and Human Resources documents.
• Assists Town Manager with administrative duties, and special projects as needed.
• Assist with special projects and performs other duties as assigned amongst multiple departments.

Qualifications

MINIMUM REQUIREMENTS: 
Education and/or Experience
High School degree or GED required. Post-secondary education may substitute for years of the experience requirement. The equivalent of three (3) years of progressively responsible administrative experience including one (1) year bookkeeping experience, or any combination of education and/or experience. Must possess, or obtain upon employment, a valid Arizona Driver's license.

PREFERRED EDUCATION/EXPERIENCE: Preference will be given to applicants with experience working in Government Finance and Human Resources environments or who have completed Finance and/or Human Resources coursework.

KNOWLEDGE, SKILLS, AND ABILITIES:
Knowledge of:

• Applicable federal, state, and local laws, ordinances, statutes, rules, regulations, policies, and procedures, related to Finance and Human Resources.
• Research methods and techniques.
• Proper English, grammar and spelling.
• Town of Clarkdale's Personnel Policies and Procedure Manual.
• General accounting principles.

Skills and Ability to:

• Develop and maintain effective interpersonal relations.
• Create and maintain manual and automated files.
• Records management.
• Use of computer applications software.
• Oral and written communications.
• Coordinating multi-tasking.
• Operation of personal computers; knowledge of computer hardware and software.
• Maintain confidentiality when working with sensitive information and issues.
• Accurately count large sums of money.

Additional Information

PHYSICAL REQUIREMENTS: This classification is mainly in an office environment; however, it may also involve some outdoor work and the ability to traverse uneven terrain.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This classification involves work that requires:

• Vision sufficient to read technical, legal, and regulatory documents, periodicals, computer screens, computer print outs, business correspondence, audio visual materials, and other documents encountered in the course of work.
• Hearing sufficient to hear conversational levels in person and over the phone or radio.
• Speech sufficient to make oneself heard and understood in person, in front of groups, in meetings, and over the phone or radio.
• Mobility sufficient to safely work in office settings and similar environments.
• Dexterity sufficient to safely operate office equipment including computers.
• Strength sufficient to lift, carry and move ten (10) lbs.
• Endurance sufficient to sit, walk and stand for extended periods, and maintain efficiency throughout the entire work shift and during extended work hours.

WORKING CONDITIONS:

• Work is regularly performed within an inside office environment.
• The noise level is varied but usual to that of an inside office environment.
• The employee may be required to walk over uneven flooring or terrain.
• The employee may be required to work outside normally scheduled hours and/or assigned to report to a specific location for training and/or meeting attendance.
• While performing the duties of this job, the employee is frequently required to sit and talk or hear; use hands to finger, handle, feel or operate objects, tools, or controls and reach with hands and arms.
• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• The Town of Clarkdale is a drug-free, smoke-free work environment.

A PRE-EMPLOYMENT DRUG TESTING AND BACKGROUND CHECK IS MANDATORY. THE TOWN OF CLARKDALE IS AN EQUAL OPPORTUNITY EMPLOYER (EOE).

This position description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the Town and requirements of the job may change.