What are the responsibilities and job description for the Grants Manager position at Town of Fairfield?
GENERAL RESPONSIBILITIES
The Contract and Grants Manager for the Town of Fairfield reports to the Chief Fiscal Officer and oversees the three major roles of grant work: Identification, Application, and Reporting & Compliance. The Contract and Grants Manager coordinates, develops, processes, and oversees grant application and management, while working closely with department heads, Capital Projects Team, and Operational Management Teams to develop grant proposals and budgets that align with organizational goals and meet funder priorities.
ESSENTIAL DUTIES & RESPONSIBILITIES
- Proactively researches, identifies, and secures grants from various funding sources; creates compelling proposals with persuasive language; ensures compliance with grant requirements and deadlines
- Reviews, prepares, and submits grant applications on behalf of the Town of Fairfield
- Monitors the budgetary and financial aspects of grant use for compliance
- Provides leadership, guidance and training in the planning, coordination, and implementation of grant processes to ensure the quality of grant proposals, reports, and grant-related documentation
- Ensures prompt reporting and compliance to grant or contract terms/conditions
- Supports the Finance team in preparation of accountability reports and oversight administration of grant funds
- Monitors grant administration for compliance and related performance indicators as well as creating tracking processes for quality standards and reporting
- Develops, updates, and implements policies and procedures relating to grant administration and grant management
- Performs research including needs analysis, literature review and regulations critique to identify problems and determine priorities
- Prepares contracts and agreements related to grant activities
- Monitors use of grant monies awarded to the Town to ensure compliance with the Town’s Grant Policy, as well as adherence to all terms and conditions of the grant; facilitates direct grant process
- Collaborates with leaders and team members to compile necessary information and documents
- Shares funding opportunities with relevant department heads and gathers feedback regarding the Town’s eligibility and feasibility of grants
- Develops and maintains a database of grants including funding source, status, deadlines, and compliance requirements
- Attends meetings of appropriate state, local and regional boards, commissions and/or organizations and performs other liaison functions to coordinate efforts in program areas
- Performs other related duties as required.
KNOWLEDGE, SKILLS AND ABILITIES
- Ability to act with integrity, honesty, transparency and accountability
- Ability to maintain confidentiality, tact and diplomacy
- Ability to work and be flexible with regard to environment and people
- Ability to work independently with very limited supervision, as well as within a team environment
- Ability to develop and maintain relationships with key stakeholders
- Ability to work in a result-oriented manner, within tight deadlines
- Ability to research and identify potential sources for funding through industry contacts, websites, service lists, etc.
- Thorough understanding of grant funding policies, procedures, and applicable local, state and federal rules and regulations
- Ability to present before Boards and Commissions
- Ability to work in an organized and meticulous manner while prioritizing work and resources
- Ability to successfully secure and manage multiple grants simultaneously
- Ability to effectively manage administrative and/or supervisory level personnel
- Strong analytical and budgeting skills; ability to interpret financial data and prepare budgets and financial grant reports
- Ability to demonstrate critical writing skills
- Ability to perform in a courteous and professional manner at all times
- Ability to communicate succinctly and professionally, both orally and in writing
- Proficiency in computer software and report writing skills
DESIRED QUALIFICATIONS
- Required: Minimum of 3 years of related work experience; demonstrated knowledge of relevant federal and state grants programs; proficiency in critical writing; proficiency with Microsoft Office software and necessary technology to meet the job functions of the position.
- Preferred: Bachelor's/Master’s Degree in the areas of business administration, project management, finance, law or related fields with a strong background in grant management and other related administrative functions.
PAY RANGE
- Salary Grade 8
AFFILIATION
- Member of PETA Collective Bargaining Unit, FLSA Exempt
THE TOWN OF FAIRFIELD IS AN EQUAL OPPORTUNITY EMPLOYER
It is the policy of the Town of Fairfield to ensure equal employment opportunity for all employees and to prohibit unlawful discrimination because of race, color, religion, creed, age, marital status, national origin, gender, gender identity or expression, sexual orientation or physical and mental disability.
Salary : $76,144 - $105,847
