Deputy Town Clerk

TOWN OF MALTA JOB DESCRIPTION

JOB TITLE:

DEPARTMENT: REPORT TO:

CIVIL SERVICE CLASS: FULL/PART-TIME:

Deputy Town Clerk

(2nd Deputy)

Town Clerk

Town Clerk Exempt Full-time

JOB SUMMARY:

Responsible for performing all of the duties of the Town Clerk in cases when the Town Clerk is unavailable, as well as assist in performing a variety of functions associated with the operation of the Town Clerk's Office.

ESSENTIAL JOB FUNCTIONS:

Greet the public in a friendly, helpful and efficient manner and assist them with the services provided by the Office of the Town Clerk.

Issue and record a variety of licenses, permits and certificates to members of the public.

Record and file a variety of documents, instruments and papers required of the Office of the Town Clerk.

Notarize a variety of documents for members of the public and employees of the Town of Malta.

Maintain accurate records of all money received by the Office of the Town Clerk and complete and balance cash reports.

Make bank deposits as required.

Complete a variety of State, County and Town required reports, such as Agriculture and Markets Reports, Department of Environmental Conservation Reports, Department of Health Reports, Certificate of Residency Reports, and Monthly Department Reports.

Assist the Town Clerk in maintaining the Town’s web site and disseminating information to the public relating to Town events and programs.

Assist the Town Clerk in the preparation of the board room for board meetings and coordinating the use of the audio-visual equipment.

Operate a variety of office equipment including a computer, typewriter, copier machine, postage meter, telephone and fax machine in the performance of regular job duties.

SUPERVISORY RESPONSIBILITIES:

Employees in this position do not have any supervisory responsibilities.

WORK IMPACT:

Due to the importance of the functions performed by the Town Clerk's Office, employees in the position of Deputy Town Clerk must make every effort to deliver a high quality of service to the members of the public.

PHYSICAL ACTIVITIES AND REQUIREMENTS:

Ability to perform *climbing, balancing, stooping, kneeling, crouching, reaching, sitting, standing, walking, *pushing, *pulling, lifting, handling, grasping, feeling, talking, hearing, and repetitive motions. (* In the performance of Records Management activities only). Ability to exert up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to move objects.

MENTAL AND VISUAL DEMAND:

Light mental and visual application required for performing work where there is some variety, but actions taken and decisions made are limited to few possibilities.

ENVIRONMENTAL CONDITIONS:

None: The worker is not substantially exposed to adverse environmental conditions.

MINIMUM JOB QUALIFICATIONS:

A) Graduation from high school or possession of a high school equivalency diploma; OR

B) One year of clerical experience which shall have involved account record keeping and dealing with the public; OR

C) An equivalent combination of training and experience.

EMPLOYER'S DISCLAIMER:

* This Job Description is intended for the internal use by the Town of Malta and does not replace the Job Specification that has been adopted by the Saratoga County Civil Service Department.

* All requirements are subject to possible modification to reasonably accommodate individuals with disabilities.

* This Job Description in no way states or implies that these are the only duties to be performed by the employee holding this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by the Town Clerk.

* This document does not create an employment contract, implied or otherwise, other than an "at will" employment relationship.

Job Type: Full-time

Pay: From $19.90 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• Monday to Friday

Education:

• High school or equivalent (Preferred)

Work Location: In person

Salary : $20