Deputy Assessor

POSITION DESCRIPTION

Class Title: Deputy Assessor
FLSA: Non-Exempt
Salary: starts at $61,048.52

Deputy Assessor

GENERAL

The Deputy Assessor position is a responsible, administrative position assisting the
Assessor in carrying out activities of the Assessor’s Office. This position works independently in carrying out delegated responsibilities in accordance with procedures established by his/her supervisor. The Deputy Tax Assessor may also assist with duties and responsibilities in the Code Enforcement Office as time allows and need exists.

SUPERVISON RECEIVED

The Deputy Assessor operates under the general guidance of the Assessor to ensure compliance with policies and procedures.

SUPERVISION EXERCISED

Administrative Assistant to the Assessor

ESSENTIAL FUNCTIONS

(The essential functions or duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.)

1. Assists customer of the Assessor’s Office
2. Determines valuations of real and personal properties, as directed.
3. Processes permit information, performs field inspections, including measuring, listing, and photographing properties.
4. Meets and corresponds with taxpayers to answer questions and resolve problems.
5. Analyzes and researches trends in property values, answers questions regarding property valuations, values, and property card records.
6. Enters data using appraisal software to establish property values, and maintenance of valuations in specialized tax assessing software.
7. In the absence of the Tax Assessor, assume all duties and responsibilities of that position, except for those which by law may not be delegated.
8. Deals effectively and positively with appraisers, real estate brokers, other employees, and the general public.

9. Updates maps as new data is obtained related to parcel data, subdivisions, developments, capital improvement projects, zoning requirements and other related projects.

10. Maintains and updates data bases using GIS and other software(s); develops and maintains inks between various databases.

11. Conducts mapping research in the field and in the office; creates maps using
ESRI and related software.

12. Prepares reports and plans as instructed; compiles information and makes recommendations on special studies; and prepares and updates maps.

13. Assists in the design, development and creation of databases, maps, and other related projects.

14. Attends meetings, conferences, and workshops as needed.
15. Conducts related duties as assigned by the Tax Assessor.
16. May assist with responsibilities of the Code Enforcement Office
17. Performs other work as required.

RECOMMENDED MINIMUM QUALIFICATIONS

Education, Training and Experience:

Associate’s Degree with courses in business, real estate, economics, or a related field, plus course work related specifically to real estate appraisal or assessing; Working knowledge of state statutes governing assessment of property taxes; or any equivalent combination of education and experience. Must be a Certified Maine
Assessor (CMA) or be able to successfully complete training and certification within two
(2) years of date of hire. Must be willing to attend courses and training programs in the field of assessing and appraisal in order to attain and maintain CMA certification. Must possess a valid State of Maine motor vehicle license with a good driving record.

Knowledge, Abilities and Skills:

1. Knowledge of assessment practices, tax laws, and the principles, methods, and techniques of real and personal property valuation is necessary.
2. Ability to exercise sound an independent judgment under the general guidance and direction of the Assessor.
3. Ability to perform mathematics involving ratios, decimals, fractions, and geometric computations.
4. Well-developed organizational skills, attention to detail and accuracy with the ability to work within deadlines.
5. Ability to work with complex records and to collect and organize data from those records for reporting and analysis.
6. Intermediate to advance proficiency in the following computer software/applications.

Microsoft Office (Word, Excel, Outlook, and Access)
7. Solid leadership skills with the ability to motivate, coach and counsel.
8. Ability to learn and use a variety of software/applications such as Vision assessing software, deed plotter, ArcMap, and GIS application.
9. Ability to prepare and present information to Town officials and to the public.

10. Reasonable keyboarding ability as required for computer data entry.
11. Ability to inspect all areas of buildings including attics and basements.
12. Excellent interpersonal and communication skills with the ability to deal tactfully and effectively with taxpayers, the general public, other municipal employees, and Town officials.

PHYSICAL DEMANDS

(The physical demands here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)

While performing these duties the employee is regularly required to stand, walk, use hands to fingers, handle or feel objects, tools, or controls, stoop, kneel, crouch, or crawl, and talk and hear. The employee frequently is required to reach with hands and arms.
The employee is occasionally required to sit and climb or balance. This work requires some physical exertion such as long periods of standing, walking over rough, uneven, or rocky surfaces. This work may require specific, but common, physical characteristics and abilities such as above average agility and dexterity. The employee must occasionally lift and/or move up to fifty (50) pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. While performing these duties of this job, the employee regularly works in outside weather conditions and is regularly exposed to various types of weather conditions.

WORK ENVIRONMENT

• Administrative work is performed under typical office conditions; frequent regular field work is performed with exposure to weather and the hazards associated with construction sites. Work environment is moderately nosey.
• Operates a computer, calculator, telephone, copier, facsimile machine, and other standard office equipment, digital camera, measuring tools, automobile, and hand tools.
• Interacts with other Town departments, vendors, attorneys, real estate agents and the general public.
• Has access to department-related confidential and/or sensitive information including financial records.
• Errors in judgment could result in monetary loss or legal repercussions and possible negative public relations for both the department and the Town.

This job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

Employee signature below constitutes employee's understanding of the requirements, essential functions, and duties of the position.

Employee_________________________________ Date_________________________

Equal Opportunity/Americans with Disabilities Act Employer

Job Type: Full-time

Pay: From $61,048.52 per year

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• Day shift
• Monday to Friday
• No weekends

Ability to commute/relocate:

• Old Orchard Beach, ME 04064: Reliably commute or planning to relocate before starting work (Required)

Work Location: In person

Salary : $61,049