Executive Assistant

An important part of the Toyota family is Toyota Financial Services (TFS), the finance and insurance brand for Toyota and Lexus in North America. While TFS is a separate business entity, it is an essential part of this world-changing company - delivering on Toyota's vision to move people beyond what's possible. At TFS, you will help create best-in-class customer experiences in an innovative, collaborative environment.

To save time applying, Toyota does not offer sponsorship of job applicants for employment-based visas or any other work authorization for this position at this time.

Who we're looking for

TFS strives to establish and promote an organizational culture and climate in which team members have the engagement, commitment, competencies and care to serve our customers well. The Executive Assistant play a critical role in establishing that desired culture and climate for the areas they support, as well as for TFS overall. As the Executive Assistant you will performs administrative duties for BTS management. Responsibilities may include screening calls; managing calendars; making travel, meeting and event arrangements; preparing reports and financial data; training and supervising other support staff; and customer relations.

What you'll be doing

As the Executive Assistant within BTS for IT Delivery and Infrastructure Services, you will:

• Manage and maintain the calendar and schedule of BTS management team

• Schedule and coordinate meetings, lunches, Supplier/Vendor touch points, and other events as required.

• Compile requisite information for meetings, including agenda, when appropriate

• Coordinate and schedule weekly departmental meetings, skip level meetings and team building events

• Respond to contacts, as directed, in a timely and courteous manner, and provide information and assistance as necessary. Exercise discretion

• Prepare travel arrangements & expense reports online

• Reserve conference room, set up for meetings and arrange for necessary catered meals.

• Administer and reconcile various department purchases and spend requests.

• Create Word, Excel and PowerPoint materials as identified, assist with departmental presentations

• Facilitate the weekly IT Delivery Leadership Meeting Agenda

• Maintain IT Delivery organizational charts.

• Coordinate new hire/contingent/consultant setups

• Administer surveys, compile results

• Assist department managers and associates as requested

• Other tasks as requested

What you bring

• Previous experience as an Executive Assistant.

• Strong computer and Internet research skills

• Exceptional verbal, written, and interpersonal communications, along with the ability to communicate thoughts, ideas and concerns effectively

• Proactive, self-starter and independent.

• Must be a team player

• Strong organizational skills and with exceptional attention to details

• Proven ability to effectively interface at all levels of internal management and staff, outside clients and vendors

• Ability to solve complex problems, work independently to complete assigned tasks.

• Project coordination experience

• Sensitivity to confidential matters may be required

What we'll bring

During your interview process, our team can fill you in on all the details of our industry-leading benefits and career development opportunities. A few highlights include:

• A work environment built on teamwork, flexibility and respect

• Professional growth and development programs to help advance your career, as well as tuition reimbursement

• Vehicle purchase & lease programs

• Comprehensive health care and wellness plans for your entire family

• Flextime and virtual work options (if applicable)

• Toyota 401(k) Savings Plan featuring a company match, as well as an annual retirement contribution from Toyota regardless of whether you contribute

• Paid holidays and paid time off

• Referral services related to prenatal services, adoption, childcare, schools and more

• Flexible spending accounts

What you should know

Our success begins and ends with our people. We embrace diverse perspectives and value unique human experiences. We are proud to be an equal opportunity employer that celebrates the diversity of the communities where we live and do business.Applicants for our positions are considered without regard to race, ethnicity, national origin, sex, sexual orientation, gender identity or expression, age, disability, religion, military or veteran status, or any other characteristics protected by law.

Belonging at Toyota

Our success begins and ends with our people. We embrace diverse perspectives and value unique human experiences. Respect for all is our North Star. Toyota is proud to have 10 different Business Partnering Groups across 100 different North American chapter locations that support team members' efforts to dream, do and grow without questioning that they belong. As a company that has been one of DiversityInc's Top 50 Companies for Diversity and a member of The Billion Dollar Roundtable supporting minority and woman-owned suppliers for over 10 years, we are proud to be an equal opportunity employer that celebrates the diversity of the communities where we live and do business.

Applicants for our positions are considered without regard to race, ethnicity, national origin, sex, sexual orientation, gender identity or expression, age, disability, religion, military or veteran status, or any other characteristics protected by law.

Have a question or need assistance with your application? Please send an email to .