What are the responsibilities and job description for the Medical Records Analyst position at TriHealth?
Job Description
We’re excited to welcome TriHealth Clinton Regional Hospital to our system—marking a new chapter in our shared mission to deliver exceptional care and strengthen our regional network.
Location Advantage: Country Living with City Access
TriHealth Clinton Regional Hospital (CMH) is located at 610 W Main St, Wilmington, OH 45177 and it is a 165-bed hospital located in the heart of Wilmington, Ohio—a charming community that offers the tranquility and friendliness of country living. Nestled in a scenic rural setting, Wilmington provides a peaceful lifestyle with easy access to urban amenities. It’s centrally located just an hour’s drive from three of Ohio’s major metropolitan areas: Cincinnati, Dayton, and Columbus. This unique location allows healthcare professionals to enjoy a relaxed pace of life while staying connected to vibrant city culture and entertainment.
Work Hours
General Analyst position facilitates record completion and release readiness by performing a variety of tasks in collaboration with co-workers and physicians. May specialize in one or more standard functions. Specific assignments will var from day to day based on the needs of the department and customers.
Job Responsibilities
Carries out scanning and associated tasks (document pick up and prep, scanning, QA and corrections, issue resolution).
Fulfills ROI (release of information) requests. Creates inspector keys for auditors and other validated review customers.
Functions as an effective team member by completing other work as assigned so that needs of the department and customers are met including but not limited to: daily monitoring operative report status; delinquency notifications to physicians/providers; communications with Medical Staff, Coders, Surgery Scheduling, patient care units; annual clean-up for graduating Residents; Audit inspector key creation. Specific assignments will vary from day to day based on the needs of the department and customers.
Notifies physicians/providers regarding incomplete records and facilitates the suspension process. Communicates with Medical Staff, Coders, Surgery Scheduling, Patient Care Units. Answers questions regarding record completion or refers questions to a Supervisor/Manager/Director.
Verifies/assigns/closes documentation deficiencies for the corresponding provider in Epic in accord with Joint Commission guidelines, HFAP guidelines, CMS requirements, corporate policy, and Medical Staff Rules and Regulations.
Working Conditions
Bending -
Climbing - Rarely
Concentrating - Consistently
Continuous Learning - Consistently
Hearing: Conversation - Consistently
Hearing: Other Sounds - Frequently
Interpersonal Communication - Consistently
Kneeling - Frequently
Lifting <10 Lbs. - Occasionally
Lifting 50 Lbs. - Rarely
Lifting <50 Lbs. - Occasionally
Pulling - Rarely
Pushing - Occasionally
Reaching - Rarely
Reading - Consistently
Sitting - Consistently
Standing - Rarely
Stooping - Occasionally
Talking - Consistently
Thinking/Reasoning - Consistently
Use of Hands - Consistently
Color Vision - Occasionally
Visual Acuity: Far - Frequently
Visual Acuity: Near - Consistently
Walking - Frequently
TriHealth SERVE Standards and ALWAYS Behaviors
At TriHealth, We Believe There Is No Responsibility More Important Than To SERVE Our Patients, Our Communities, And Our Fellow Team Members. To Achieve Our Vision And Mission, ALL TriHealth Team Members Are Expected To Demonstrate And Live The Following
Serve: ALWAYS...
Careers at TriHealth are diverse. From clinical to administrative, sales to service, our team members contribute skills that are as varied as the services we offer and the people we serve. As an employer, TriHealth demonstrates the organization's values by offering comprehensive benefits packages, competitive wages, and milestone recognition.
Explore our career options to help you determine the type of job best for you as well as help narrow your search within our website. We look forward to you joining the TriHealth family!
We’re excited to welcome TriHealth Clinton Regional Hospital to our system—marking a new chapter in our shared mission to deliver exceptional care and strengthen our regional network.
Location Advantage: Country Living with City Access
TriHealth Clinton Regional Hospital (CMH) is located at 610 W Main St, Wilmington, OH 45177 and it is a 165-bed hospital located in the heart of Wilmington, Ohio—a charming community that offers the tranquility and friendliness of country living. Nestled in a scenic rural setting, Wilmington provides a peaceful lifestyle with easy access to urban amenities. It’s centrally located just an hour’s drive from three of Ohio’s major metropolitan areas: Cincinnati, Dayton, and Columbus. This unique location allows healthcare professionals to enjoy a relaxed pace of life while staying connected to vibrant city culture and entertainment.
Work Hours
- Full time, 80 hours
- Day shift
- High School Diploma or GED Degree or GED (Required)
- Basic computer-keyboard-skills
- Ability to learn and manage specialized data systems that may be used
- Good oral and written communication skills
- Ability to sort and file alphabetically, numerically, and chronologically by manual and electronic methods
General Analyst position facilitates record completion and release readiness by performing a variety of tasks in collaboration with co-workers and physicians. May specialize in one or more standard functions. Specific assignments will var from day to day based on the needs of the department and customers.
Job Responsibilities
Carries out scanning and associated tasks (document pick up and prep, scanning, QA and corrections, issue resolution).
Fulfills ROI (release of information) requests. Creates inspector keys for auditors and other validated review customers.
Functions as an effective team member by completing other work as assigned so that needs of the department and customers are met including but not limited to: daily monitoring operative report status; delinquency notifications to physicians/providers; communications with Medical Staff, Coders, Surgery Scheduling, patient care units; annual clean-up for graduating Residents; Audit inspector key creation. Specific assignments will vary from day to day based on the needs of the department and customers.
Notifies physicians/providers regarding incomplete records and facilitates the suspension process. Communicates with Medical Staff, Coders, Surgery Scheduling, Patient Care Units. Answers questions regarding record completion or refers questions to a Supervisor/Manager/Director.
Verifies/assigns/closes documentation deficiencies for the corresponding provider in Epic in accord with Joint Commission guidelines, HFAP guidelines, CMS requirements, corporate policy, and Medical Staff Rules and Regulations.
Working Conditions
Bending -
Climbing - Rarely
Concentrating - Consistently
Continuous Learning - Consistently
Hearing: Conversation - Consistently
Hearing: Other Sounds - Frequently
Interpersonal Communication - Consistently
Kneeling - Frequently
Lifting <10 Lbs. - Occasionally
Lifting 50 Lbs. - Rarely
Lifting <50 Lbs. - Occasionally
Pulling - Rarely
Pushing - Occasionally
Reaching - Rarely
Reading - Consistently
Sitting - Consistently
Standing - Rarely
Stooping - Occasionally
Talking - Consistently
Thinking/Reasoning - Consistently
Use of Hands - Consistently
Color Vision - Occasionally
Visual Acuity: Far - Frequently
Visual Acuity: Near - Consistently
Walking - Frequently
TriHealth SERVE Standards and ALWAYS Behaviors
At TriHealth, We Believe There Is No Responsibility More Important Than To SERVE Our Patients, Our Communities, And Our Fellow Team Members. To Achieve Our Vision And Mission, ALL TriHealth Team Members Are Expected To Demonstrate And Live The Following
Serve: ALWAYS...
- Welcome everyone by making eye contact, greeting with a smile, and saying "hello"
- Acknowledge when patients/guests are lost and escort them to their destination or find someone who can assist
- Refrain from using cell phones for personal reasons in public spaces or patient care areas
- Recognize and take personal responsibility to address and recover from service breakdowns when a customer's expectations have not been met
- Offer patients and guests priority when waiting (lines, elevators)
- Work on improving quality, safety, and service
- Respect cultural and spiritual differences and honor individual preferences.
- Respect everyone's opinion and contribution, regardless of title/role.
- Speak positively about my team members and other departments in front of patients and guests.
- Value the time of others by striving to be on time, prepared and actively participating.
- Pick up trash, ensuring the physical environment is clean and safe.
- Be a good steward of our resources, using supplies and equipment efficiently and effectively, and will look for ways to avoid waste.
- Acknowledge wins and frequently thank team members and others for contributions.
- Show courtesy and compassion with customers, team members and the community
Careers at TriHealth are diverse. From clinical to administrative, sales to service, our team members contribute skills that are as varied as the services we offer and the people we serve. As an employer, TriHealth demonstrates the organization's values by offering comprehensive benefits packages, competitive wages, and milestone recognition.
Explore our career options to help you determine the type of job best for you as well as help narrow your search within our website. We look forward to you joining the TriHealth family!