Project Coordinator

Why you’ll love it here! Benefits include Medical, Dental, Vision, Tuition Reimbursement, Pet, and Legal Insurance. POSITION SUMMARY: The Project Coordinator reports to the Project Coordination Manager. Located in Omaha, NE. Full-Time In Office  The Project Coordinator handles all logistics and administrative tasks for the assigned client project.  Assists the project management team to efficiently handle all details of the project including equipment ordering, material tracking, and communications with the contractors and vendors. ESSENTIAL FUNCTIONS & RESPONSIBILITIES: Coordinate projects through all phases of job including initial job set-up, stage invoicing, purchasing, customer communication of timelines, and shipment of product, final project reconciliation and billing. Import or keypunch order information from existing quotation and customer contract into the database/ERP system. Work with Project Manager, Estimator and Sales to verify accuracy of contract to most current quote and plans. Initiate purchase orders with the manufacturer in accordance with the project specifications. Verify all purchase orders are received and accepted by the supplier and approval paperwork is returned. Input change orders and returns. Notify sales, project manager and/or the customer immediately of delays caused by manufacturers. Organize and maintain a project filing system. Participate in project status meetings. Provide detailed information on all assigned projects. Help to resolve operational problems and identifying work process improvements. Assist other Project Coordinators when schedule conflicts require. Support PM to ensure all punch list items are complete. Work with Customer, vendor, and service agencies on warranty claims. Create, print, and distribute service manuals and spec books. Reconcile cash drawer each morning prior to opening. Complete bank deposit daily. Serve as back-up to assist customers at the front counter to answer questions and complete sales transactions. Serve as back-up to answer general phone line. Scan receiving documents for the warehouse. Other Duties as assigned. COMPETENCIES: Superior customer service attitude with an unwavering commitment to the customer, team, and Company. High attention to detail. Ability to prioritize and multi-task in a fast-paced and demanding environment. Strong working knowledge of MS Word, Excel, and Outlook and MS Operating system with intermediate or better proficiency. Excellent communication skills, both verbal and written. Excellent interpersonal skills. Outstanding problem-solving skills. Strong organizational skills. Highly motivated and self-directed. Strong professional work ethic. Proficient in AQ. Product Knowledge. QUALIFICATIONS & EXPERIENCE: High School Diploma required, Associates Degree in related field preferred, or equivalent Military or practical experience. 1-2 years in administrative or coordinator role. 1-2 years in the construction industry preferred. Foodservice industry experience a plus. Ability to successfully pass a background check post offer acceptance. #LI-AS1 #ASIndeed