What are the responsibilities and job description for the Registration Specialist position at Troy Community Consolidated School District 30-C?
- Must have strong communication, computer, and interpersonal skills.
- Proven ability to create and use spreadsheets, databases, and word processing documents.
- Minimum 2 years of experience in typical office setting, preferred.
- Organizational skills necessary to maintain office files in an orderly and efficient manner.
- Knowledge in conducting investigations and investigative procedures.
- Proficient in using Google Suite, Excel spread sheets, , the Internet and Microsoft Word programs.
- Must possess sufficient reading and writing skills to perform the requirements of this job, as described herein.
- Pre-employment medical examination, including tuberculosis clearance.
- Pass a Regional Office of Education Fingerprint/Background Clearance including Federal Bureau of Investigation
- Such alternatives to the above qualifications as the Board may find appropriate and acceptable.
- Utilize resources from a variety of computer programs and other work units when required to perform the job's functions.
- Must communicate verbally and through email with district schools when providing information.
- Generally the job requires 75% sitting, 20% walking, and 5% standing.
- This job is performed in a generally clean and healthy environment.
- Starting in March, verify that IT has updated all online registration forms
- Verify current student residency status
- Notify all buildings of those families whose residency verification was inconclusive so that they can collect residency documents
- Before registration opens test the online system for new students
- Open re-enrollment and new student enrollment in April
- Rerun residency verification at the end of July to re-verify residency
- Continue to keep all buildings updated on those families whose residency verification was inconclusive so that they can collect residency documents
- Process all new students year-round starting in April
- Ensure all buildings have the appropriate staff members with current notary licenses
- Receive all "Request for Residency Check" information
- Perform residency investigation (using the private investigator service if warranted and approved)
- Make a recommendation and deliver final decision (after consultation with Executive Director of Finance & Operations) on all residency cases
- Collect all incoming fee waiver application forms from all schools
- Check ISBE and appropriate student information systems to see if the family qualifies directly for fee waivers or requires special services
- If family is a eligible for free or reduced-price lunch, notate that fees are waived in Skyward for each sibling in the family
- If family does not qualify, contact with the family will be made to let them know of the decision and explore other avenues of support as required
- Processing and assessing the appropriate student fees annually
- Monitoring the collection of student fees and providing monthly reports to the Executive Director of Finance & Operations
- Work directly with building secretaries and the Athletics and Activities department to determine student eligibility for extracurricular activities
- Work directly with the Director of Early Childhood Education to determine if tuition paying students have not made timely payments and assist those families with making their payments
- Maintain the fee structure in the student information system so that monthly revenues can be reported in accordance with the Illinois School Code.
- Excellent interpersonal and communication skills.
- Provide excellent customer service to administrators, staff, parents, students and other parties.
- Knowledge and use of proper grammar, punctuation, sentence construction both in speech and written work.
- Perform other duties, as assigned.
- Demonstrates support for the mission, beliefs and goals of Troy Community Consolidated School District 30C.
- Uphold the established Board of Education policies, regulations and administrative procedures.
- Interest in the well-being of all students. Previous work or volunteer experience with children is preferred.
- Advanced office skills including use of a PC computer, knowledge of word processing, spreadsheet, database and routing and planning software.
- Maintains confidentiality in matters relating to staff, students and administrators.
- Able to work with a variety of people in a highly, diverse environment.
- Able to be flexible and work in an environment with frequent telephone and walk-in interruptions.
- Be attentive to detail.
- Exercise good judgment.
- Work without close supervision.
- Follow written and verbal instructions in English.
- Establish and maintains effective working relationships.
- Meet deadlines and schedules.
- Set priorities.
- Ability to Multi-task.
- Lead, guide, and/or coordinate others.
- Demonstrates professionalism and contributes to a positive work environment.
- Maintains an acceptable attendance record and is punctual.
JobID: 3310
Position Type:
Office Staff/Registration Specialist
Office Staff/Registration Specialist
Date Posted:
1/19/2023
1/19/2023
Location:
Troy CCSD 30C; District Office
Troy CCSD 30C; District Office
Date Available:
Immediately
Immediately
Closing Date:
Until filled
Please download the attached document for a full Job Description.Until filled
Primary Function (Job Goal)
The Registration Specialist is responsible for student registration and residency, processing and tracking student fee waivers and payments. This position will also assist the Department of Finance & Operations with other tasks as needed.
Reports To (Accountability)
Executive Director of Finance & Operations
Supervisory Responsibilities
None
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, ability, physical demands and working conditions required of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Registration
Residency
Fee Waivers
Fee Payments and Payment Plans
Job Requirements: Skills, Knowledge, Abilities and Responsibilities
The requirements listed are representative of the knowledge, skill, ability, physical demands and working conditions required of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Term of Employment
261 days, 16 paid holidays
Completion of mandated training through Global Compliance Network
FLSA Non-Exempt
Non-Union Position
Pension: IMRF
Evaluation
Performance of this job will be evaluated in accordance with the provisions of the Board’s policy on evaluation of Educational Support Personnel.
Salary : $31,100 - $39,400
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