Accounts Payable Manager

Job Summary:

TSU One is seeking an experienced and detail-oriented Accounts Payable Manager to join our team. The Accounts Payable Manager will be responsible for overseeing the accounts payable process, ensuring accurate and timely payment of invoices, and maintaining strong vendor relationships. The ideal candidate will have a strong background in accounting, excellent organizational skills, and the ability to work in a fast-paced environment.

Duties:

• Manage team of 3 people including:
• Weekly AP team individual touch base meetings
• Allocating workload
• AP team process improvements/answer questions
• Review and post all approved AP invoices; change GL coding if incorrect
• Sort & distribute office mail
• Download bank activity throughout the month so that AP bank transactions can be processed
• Review and post all recurring invoice batches including the payment batches
• Review, post, & create payments for the weekly AP check run & credit card transactions
• Create file for the bank for all ACH transactions
• Print and send checks for all other vendors
• Add open payables for credit card transactions to payment batches based on earliest open month
• Create journal entries related to AP transactions including the following:
• Reclassification journal entries
• Monthly accruals for unapproved invoices and invoices posted in the subsequent month
• Fuel expenses related to the prior month not included on the current statement
• New vendor setup
• Correspond with operations & new vendors to get necessary information including W9s and ACH information from new vendor request form
• Subcontractor COIs - request, update profile, request updated for expiring
• Complete credit applications for new vendors
• Credit cards & fuel cards
• request new cards
• adjust credit limits including reducing credit card limits for cardholders not in compliance with report submission deadline
• terminate cardholders
• Import WEX fuel card invoice on a monthly basis, determine GL coding, and post to AP.
• Create fixed assets in the equipment module as necessary
• Bonds & Permit fees
• Working with operations for POs, process improvements, and troubleshooting
• Working with vendors on disputes and payment remittances
• Set up new leases & utilities on autopay
• Concur expense reporting reviews/approvals
• Close check-in calls with Operations
• Individual Concur expense report
• Trial Balance Review on a monthly basis after the books are closed
• Investigate/correct and discrepancies identified in TB Review - create any journal entries needed
• Close used PO's with remaining balances
• Coordinate office birthdays - card, cake, celebration
• Coordinate with cleaning company for building supply orders and team for office supply orders

Skills:

- Strong knowledge of general ledger reconciliation processes

- Proficient in 10-key typing for data entry accuracy

- Experience working with Vista is a plus

- Familiarity with accounts payable and accounts receivable procedures

- Excellent attention to detail and organizational skills

- Strong analytical and problem-solving abilities

- Ability to prioritize tasks and meet deadlines in a fast-paced environment

- Effective communication skills, both written and verbal

- Previous experience in public accounting is a plus

If you are a highly motivated individual with a passion for accuracy and efficiency in financial operations, we encourage you to apply for the role of Accounts Payable Manager. We offer competitive compensation packages and opportunities for professional growth within our organization.

Please note that only qualified candidates will be contacted for further consideration. Thank you for your interest in joining our team.

Benefits:

• AD&D insurance
• Dental insurance
• Disability insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday