What are the responsibilities and job description for the Bookkeeper/Office Administrator position at Turning Point Domestic Violence and Sexual Assault...?
KEY RESPONSIBILITIES:
Accounts Payable and Receivable and charging/classifying to appropriate grants/funding sources.
Quickbooks skills including: payroll, payroll taxes including federal and state withholdings, other benefit withholdings, quarterly state and federal payroll taxes and reporting, bank statement reconciliation, end of year forms (W2, W3, 1099, 1096, etc.), tracking of staff sick/leave/vacation time, and other QB reporting functions (comparison, P&L, etc.).
Establishes and manages a comprehensive process for timely and accurate grant evaluation, quality compliance, project and program fulfillment, billing, tracking, reimbursement, and budget analysis.
Communication with grantors and funding sources on issues regarding billing, reporting, necessary budget revisions, etc.
Grant financial reporting as required (monthly, quarterly, annually).
Manage benefit and retirement administration, enrollment and general education
Oversee the organizations personnel policies, plans and services, including legal compliance, employee benefits, compensation, employee relations, diversity and inclusion, employment practices and procedures, and employee communications
Establish, update and maintain HR documents and perform audit of HR files as needed
Organize and maintain records of donations and compose and disburse appreciation letters from the organization.
Compile monthly financial report for Board of Directors.
Compose and proofread manuals, handouts, memos.
Compose organizational letters and communications for media, community partners, donors, etc. Contact past donors to facilitate continued support.
Coordinate and schedule mandatory and optional training opportunities for staff, administration and board to ensure grant and standards compliance.
Assist in fundraiser planning, goals, outreach, and implementation.
Answer office phone calls, take messages and communicate to the appropriate staff.
Other responsibilities as assigned by Executive Director.
QUALIFICATIONS:
1. Bachelor's or Associate's degree in related field preferred or equivalent combination of education and experience.
2. Experience in office management, word, excel, billing, budget, and Quickbooks is required.
3. Grant/nonprofit accounting experience preferred
4. Valid Driver's License with privately owned vehicle with liability insurance and willingness to utilize own vehicle during job duties.
5. Ability to relate to and collaboratively work with staff, volunteers, community agencies, grant administrators, and client population.
6. Ability to handle all information in a confidential manner.
7. Ability to learn and master new tasks quickly, follow instructions, think creatively, solve problems, and whatever it takes to get the job done.
8. Highly organized and dependable.
9. Ability to relate effectively to diverse groups of people from all socio-economic backgrounds
10. MUST be a team player with a great disposition dedicated to clients, co-workers, job responsibilities, and success of the organization!
Job Type: Full-time
Pay: $35,000.00 - $45,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Retirement plan
- Vision insurance
Physical Setting:
- Office
Schedule:
- 8 hour shift
- Monday to Friday
COVID-19 considerations:
COVID precautions in place including masks, social-distancing, frequent sanitizing and temperature readings.
Education:
- Associate (Preferred)
Experience:
- QuickBooks: 2 years (Preferred)
Work Location: One location