Tax Specialist

Starting Pay Range: $56,971 – $68,365/yr

Day Shift available

Turning Stone Enterprises is seeking a detail-oriented Tax Specialist to support our multi-state tax compliance efforts. In this role, you’ll help ensure employees across the country are properly set up for state and local taxes, working closely with our Payroll, HR, and Legal teams. You’ll manage tax registrations, review filings, track agency notices, and help keep everything organized and compliant as our organization continues to grow.

What you will do as a Tax Specialist:

• Prepares State registrations/applications for income tax withholding and unemployment account purposes for various entities of the organization.
• Monitors locations of all employees outside New York and ensure state and local taxes are setup properly. Maintains list by entity of states and number of employees.
• Ensures new employees out of New York State are properly setup in the system and any State registrations are made on a timely basis. Also ensures any terminations are monitored and we finalize any state filings where we no longer need to file returns.
• Works with Payroll and People & Culture on determining appropriate state filing/withholding requirements for out of state employees.
• Coordinates all correspondence with state agencies and tax preparers (e.g. UKG, ADP and WURK) regarding state withholding or unemployment tax registrations, issues/notices or filings as authorized by the Director and the Legal department.
• Interacts with Legal staff on review of state applications or issues/notices.
• Reviews all state payroll tax and unemployment filings prepared by outside payroll service organizations to ensure accuracy and timely reporting. Maintains a compliance checklist of all filings required.
• Logs and reviews agency notices received from the state governments and other agencies.
• Maintains expertise on state income tax and withholding tax rules for different types of employees, such as remote workers and workers working in the state, as regulations are continually modified.
• Creates and maintains General Operating Procedures for areas of responsibility.
• Applies principals of accounting to analyze and prepare financial reports as requested.
• Keeps the Director informed of all pertinent information regarding new state filing requirements and any issues with the state filings.
• Makes recommendations to Director in regard to analysis completed on any account.
• Effectively prioritizes workload in order to accomplish most urgent tasks first.
• Accurately and effectively completes normal job duties in a minimal amount of time and is able to assist Director with special projects or requests.
• Prepares, tracks and distributes licenses issued by the Tax Department.
• Receives and tracks internal and external sales tax returns received by the Tax Department.
• Answers tax department phone line and assists with questions arising from tax portal usage.
• Maintains the Oneida Nation Tax Portal.
• Provides information to auditors during the Tax Compliance audit.
• Works with Accounts Payable and Compliance Departments to respond to yearly B-Notice from IRS.
• Works toward automation of processes.
• Coordinates POAs and tax agreements.

Who We Are:

We are Turning Stone Enterprises, a dynamic organization with a diverse range of business operations. Among our prominent offerings is the Turning Stone Resort Casino, which has received the prestigious Best of New York Gaming Resort award for an impressive six consecutive years. Complementing this flagship property, we operate satellite casinos like YBR Casino & Sports Book, Point Place Casino, and The Lake House at Sylvan Beach. Beyond gaming and hospitality, our portfolio also includes convenience stores, three 18 hole PGA-level golf courses, and other unique ventures.

To be successful as a Tax Specialist, you'll need:

• Bachelor’s Degree in Accounting or Tax required.
• Previous experience in payroll tax preparation required.
• Previous experience in public accounting preferred.
• Must have excellent verbal and written communication skills, as well as organizational skills.
• Must have experience with Microsoft Office.
• Experience with UKG and Intacct or similar software desired.
• Ability to stand/walk for long periods of time and lift up to 21 - 30 pounds.

What we value:

• Positivity – Team members who are passionate to learn, energetic to hit the ground running and willing to grow in a professional, team-oriented environment with a focus on guest service.
• Growth Opportunities – We offer a successful journey, including hands-on training and support to advance your career.
• Empowerment – We believe in our team members. With learning opportunities, career growth potential and recognition of outstanding performance, we encourage our team to take pride in their work.

Why choose Turning Stone Enterprises?

• Paid weekly
• Variety of schedules
• Paid time off
• Tuition assistance
• Career-building professional development
• Discounts from dining to fuel to concerts
• Team Member appreciation events
• Quality healthcare and dental benefits
• A robust 401k retirement plan
• Dealer School
• Finance Scholarship Program

Why You Will Appreciate Us:

At Turning Stone Enterprises, we prioritize the well-being and professional growth of our team members by offering an extensive array of benefits. From comprehensive medical, dental, and vision plans to a 401(k) and life insurance, we ensure your health and financial security. Our work-life balance support includes paid time off, paid holidays, and team member assistance programs. We’re also committed to wellness, with various programs and an upcoming 5,000-square-foot onsite medical center.

With over 4,500 team members across Central New York, we focus on delivering exceptional experiences for both our guests and staff. Our resources include training programs, complimentary shuttles, and career development initiatives, helping you reach your professional goals. Whether you're starting your career or advancing it, join us for a rewarding journey of growth and success at Turning Stone Enterprises. We look forward to welcoming you to our team!