Regional Administrative Assistant

Discover greater levels of performance. With over 1,200 stores throughout the U.S. and designs to expand internationally, Ulta Beauty is revolutionizing the beauty retail experience. With new stores coming online on a continual basis and the re-engineering of existing locations with the latest design and technological advancements for heightened guest experiences, we’re not just growing, we’re thriving. Through consistent innovation and a bold commitment to reimagination. If you want the opportunity to build something strategic, to take ownership of your career trajectory, to apply your passion to operational excellence, Ulta Beauty provides the kind of stability and support few organizations can match. So be curious. Be flexible. Be more than you thought possible. The future is yours at Ulta Beauty.

* This position is open for remote applicants * 

THE IMPACT YOU CAN HAVE

The Regional Administrative Assistant is responsible for supporting the Regional Vice President of Stores and providing support/ direction to the region’s support managers as applicable.  Responsibilities include tracking, reporting and following up on various reports as well as coordinating meetings and schedules, planning and booking RVP travel.  The Regional Administrative Assistant will also assist in the on-boarding process and coordinate travel arrangements of new hire/promoted field leadership.

CORE JOB RESPONSIBILITIES:

• Manage and coordinate projects, conference calls, regional meetings, and travel plans for RVP.
• Retrieve, create, track, and distribute/maintain various reports for RVP and regional support managers.
• Follow up with Field Management on outstanding report issues, and track issues as needed.
• Maintain regional files for RVP and regional support managers.
• Update and maintain travel schedules for RVP and regional support managers as applicable.
• Draft correspondence and other communication on behalf of the RVP and other regional support managers.
• Selection and resourcing of sites for regional conferences and events.
• Manage all contract negotiations for regional conferences and events including managing the event budget.
• Consistent exercise of independent judgment and discretion in matters of significance.
• Manage travel and expense reporting/tracking for RVP and region.
• Miscellaneous duties as assigned

THE ESSENTIALS FOR SUCCESS 

• 2-3 years of administrative assistant or similar experience required.
• Microsoft Computer skills necessary.  Includes intermediate experience with Excel, Power Point and MS Word. 
• HR Generalist experience and validated knowledge of California employment laws, regulations and policies.
• Some college preferred.

SPECIAL POSITION REQUIREMENTS

• Strong interpersonal skills including exceptional written and oral communication skills.
• Solid analytical skills and communication skills.
• Ability to maintain confidential information.
• Ability to handle multiple tasks at one time.
• Experience supporting teams remotely.

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At Ulta Beauty (NASDAQ: ULTA), the possibilities are beautiful. Ulta Beauty is the largest North American beauty retailer and the premier beauty destination for cosmetics, fragrance, skin care products, hair care products and salon services. We bring possibilities to life through the power of beauty each and every day in our stores and online with more than 25,000 products from approximately 500 well-established and emerging beauty brands across all categories and price points, including Ulta Beauty’s own private label. Ulta Beauty also offers a full-service salon in every store featuring—hair, skin, brow, and make-up services.

We will consider for employment all qualified applicants, including those with arrest records, conviction records, or other criminal histories, in a manner consistent with the requirements of any applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York City Fair Chance Act.

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