Construction Admin with Payroll

Ultimate Staffing is partnering with a Construction Company located in Norwalk. They are looking to hire a temporary Construction Admin with Payroll experience and Document Control. This role is paying between $24-$30 based on experience.

Key Responsibilities

Payroll & Labor Oversight

• Process weekly payroll for union labor, including Masons, Operators, Carpenters, and Laborers
• Maintain accurate timesheets, classifications, and corrections
• Ensure compliance with union requirements and project labor documentation

Document Control

• Manage submittals, RFIs, change orders, and extra work billings
• Maintain project files, logs, and compliance documents for government/civil construction
• Support the PM team in document auditing and submission requirements

Administrative Operations

• New hire onboarding and terminations
• Support project management with reporting, scheduling, and correspondence
• General office duties: phones, logs, scanning, filing, procurement coordination

Required Experience

• 3-5 years of administrative experience (required)
• Construction industry experience strongly preferred
• Experience supporting government, transit, or civil infrastructure projects is a plus
• Payroll experience (union payroll a major plus)
• Strong document control background (Aconex, Procore, or similar systems helpful)

Soft Skills & Additional Qualifications

• Highly organized with strong attention to detail
• Comfortable supporting field teams and project managers
• Ability to work in a fast‑paced environment with evolving priorities
• Spanish bilingual is a plus but not required
• Excellent communication and professionalism, especially with field teams and subcontractors

Work Schedule

• For the incoming candidate, 7:00-7:30 AM start is acceptable during training and ongoing
• Training onsite for ~2 weeks at project office
• Will periodically visit project field sites when document control workload allows

Desired Skills and Experience

Full Cycle Payroll

Document Control

Document Management

HR Support

Attention to detail

Organization

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.