Financial Advisor Assistant

Ultimate Staffing is seeking a committed, professional Financial Advisor Assistant for a fantastic company in Frederick, MD. It is full time and fully in office. This position will pay $25-28.50 per hour depending on experience and comes with excellent benefits.



Key Responsibilities:

• Provide daily support to Financial Advisor by preparing client communications, proposals, presentations, and detailed spreadsheets.
• Handle sensitive and confidential information with the utmost discretion and professionalism.
• Manage all aspects of client accounts, including setting up new accounts, processing documentation, and organizing agreements.
• Maintain comprehensive client records, both in physical and digital formats.
• Monitor and resolve alerts and action items on various platforms.
• Gain proficiency in custodial, portfolio management, and customer relationship management software systems.
• Assist with creating client presentations, including assembling, proofreading, and preparing materials such as client books, marketing collateral, and required forms.
• Perform administrative tasks like copying, printing, assembling, and binding materials for special projects as needed.
• Keep client contact information up to date in the client relationship management system.
• Contribute to process improvements by refining procedures for account setup, client file management, billing preparation, and operational tasks.
• Perform general office duties, including answering and routing calls, sorting incoming mail, preparing outgoing mail, coordinating courier or delivery services, ordering office supplies, and maintaining office equipment.
• Maintain compliance logs for tracking mail, checks, gifts, and other necessary documentation.
• Support company events and functions, including offsite and after-hours activities.
  
  

Qualifications and Skills:

• Bachelor's degree, a plus.
• At least 2 years of experience in the financial services industry.
• Willingness to learn new software tools and technologies; familiarity with financial services platforms preferred.
• Strong problem-solving abilities with a proactive approach to addressing challenges and collaborating with the team as needed.
• Excellent communication skills with the ability to articulate financial concepts effectively.
• Adaptable and flexible in a dynamic work environment.
  

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.