Compliance Analyst I

SUMMARY

The Compliance Analyst I is responsible for assisting compliance officers in support of their Rule 38a-1 compliance program obligations for the clients of Ultimus Fund Solutions (UFS.) Additionally, this role may have significant contact with clients and various internal departments of UFS.

KEY ACCOUNTABILITIES

COMPLIANCE ANALYSIS

• Maintains and updates the UFS Internal Operating Guidelines as directed for operational related changes.
• Assists in examination of all fund and advisor-related compliance manuals for recent changes and updates on a weekly basis.
• Maintains and updates the quarterly reporting checklists and site visit checklists as directed.
• Assists in analyzing monthly portfolio holding disclosures for UFS clients; includes examining relevancy of timing, content, and audience according to SEC and rating agencies protocols.
• Reviews and validates SEC compliance calendar for all UFS clients ensuring all required filings are made in a timely manner; aids the Chief Compliance Officers (CCO) by researching any issues and ensuring timely and appropriate corrective action is taken.
• Conducts and reviews UFS prepared monthly portfolio compliance checklists of UFS clients; reviews for warning and exception activity or changes requiring updates; communicates findings to the appropriate CCO.
• Prepares and conducts periodic (e.g., daily, monthly, quarterly, and annual) tests to cover monitoring fund and client compliance to the fund prospectus, statement of additional information and regulatory rules.
• Reviews and analyzes various UFS prepared monthly reports, including rapid trading reports and commission reports for all UFS clients.
• Reviews and analyzes various adviser prepared reports including cross trades and liquidity reporting.
• Assists with monitoring, testing and oversight of service providers to fund clients including third-party and UFS transfer agents, distributors, administrators, and investment advisors.
• Assists with monitoring, testing, and oversight of other third-party service providers including custodians, pricing services, and proxy services.
• Maintains and updates monthly UFS billing schedules and periodic operation statistics.
• Maintains UFS client contracts in an organized manager.
• Coordinates background checks on new advisors and sub-advisors as requested.
• May conduct annual on-site client visits for funds with simplistic strategies including the review of advisor documentation such as ADV forms, compliance manuals, code of ethics and compliance testing.
• Assists in responding to SEC and other regulatory examinations and inquiries related to UFS, fund clients and their advisers.
• Keeps current on regulatory and industry development changes.
• Participates and assists in various projects.

REPORTING AND COMPLIANCE

• Prepares quarterly board meeting materials and presentations by gathering reports, compiling results, and producing compliance summaries as needed; provides reports to the CCO for final review.
• Reviews and summarizes board compliance reports as prepared by UFS for compliance with regulatory requirements; suggests edits to CCO as needed.
• Observes and participates in company Disaster Recovery Plan testing ensuring compliance with regulatory standards.

WORKING RELATIOSHIPS

• Daily contact with internal associates while performing routine compliance testing of policies and procedures.
• Contact as needed with Service Provider Chief Compliance Officers regarding regulatory requirements.

May perform other duties as required and assigned.

EDUCATION AND EXPERIENCE

• Bachelor’s degree in business administration, finance, accounting, or related field.
• 1 year of general office experience.
• Experience working in operations or compliance-related functions.
• Experience working in a mutual fund or a mutual fund service provider.

KNOWLEDGE

• Securities rules and regulatory requirements, investment limitations, and operating policies for mutual funds.
• Microsoft Office Suite.
• Adobe Acrobat.

SKILLS AND ABILITIES

• Troubleshoots issues utilizing creative and critical thinking skills.
• Multitasking, analytical, and organizational skills.
• Initiative-taking, strategic, and meticulous approaches with a strong commitment to quality, efficiency, and effectiveness.
• Demonstrates personal integrity, responsibility, and accountability.
• Effectively uses resources such as time and information in conjunction with associates.
• Participates in solving problems and making decisions.
• Presents and expresses ideas and information, written and oral, clearly, and concisely.
• Actively listens to others to achieve understanding and supports an open exchange of ideas and information.
• Identifies needs, arranges for, and obtains resources to accomplish individual and department goals.
• Establishes and develops effective working relationships with associates and clientele during both favorable and unfavorable situations.
• Modifies team and individual priorities and deadlines in response to added information, changing conditions, or unexpected obstacles and ensures completion.

Equivalent education, experience, KSA’s will be considered.