CLERICAL SUB (#1936)

Hours: 7:00 am – 3:30 pm

FLSA Status: Non-Exempt (Hourly) 

Job Class: Full Time

Reports to: School Principal

DUTIES AND RESPONSIBILITIES

• Maintain operational and communication link between the department staff and the district.

• Manages the reception area to ensure effective telephone and mail communications both internally and externally to maintain professional image.

• Help coordinate the work flow of the office.
• Negotiates the purchase of office supplies, furniture, office equipment, etc., for the department in accordance with company purchasing policies and budgetary restrictions.
• Help with work orders, helping to maintain the inflow and outflow of services, helping arrange for repair and maintenance of office equipment
• Record minutes of departmental meetings and other IT meetings when asked
• Assist with the upkeep and publication of the department policy and procedural manuals and other technical documentation
• Assist with the upkeep and publication of the safety manual – record drills, help inspect equipment, etc
• Inventory: receiving, labeling, and helping to maintain inventory of appropriate departmental supplies and equipment
• Coordinate deliveries of merchandise
• Receiving/sorting mail and other communications
• Creating and maintaining office documents such as purchases requisitions, analysis/reports data sheets, etc
• Responsible for recording departmental leave time (vacation, sick and personal).
• Interact with vendors and district stakeholders to track and schedule department appointments
• Help with public relations and communication with stakeholders
• Maintains a record of finances for the department; payroll, purchase orders, etc
• Support the departmental staff in other activities as assigned
• Participates as needed in special department projects

QUALIFICATIONS AND SKILLS

• Knowledge of clerical and administrative procedures and systems such as filing and record keeping
• Knowledge of principles and practices of basic office management
• Effective technical and communication writing skills
• Ability to operate basic office equipment such as computers, copiers, printers
• Demonstrated organizational and interpersonal communication skills
• Ability to maintain confidentially in all aspects of the operations of the department
• Ability to interact with and understand group dynamics
• Ability to carry out oral and written communication with a minimum of supervision
• General knowledge of computer skills and knowledge of relevant software
• Ability and willingness to continue education and training necessary to maintain highest level of quality service and support

PHYSICAL DEMANDS

• While performing the duties of this job, the employee is regularly required to talk or hear with background noise. 
• Frequently required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.
• This position requires the ability to occasionally lift office products and supplies, up to 25 pounds.

DISCLAIMER

• Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. 

Shift Type Full-time

Salary Range $11.00/HR

Salary : $11 - $0