Executive Admin Assistant

We Believe in Better!

We are a global information technology company that builds high-performance, security-centric solutions that can help change the world. Enhancing people's lives through secure, reliable advanced technology is our vision.

At Unisys, we believe in better! Here, you have the opportunity to learn new skills, apply your expertise, and solve complex problems with cutting edge technologies and solutions. You are part of a global diverse team that supports you, drives change, and delivers successful results consistently.

Our associates are at the forefront of everything we do, driving our clients' successes while giving back to communities and making this world a safer and more secure place to live and work. Our success is a direct result of the work of our people who live and breathe our .Simply put, we believe in better lives. Join us!

Learn more about Unisys and our key solution offerings: , , ,

What success looks like in this role:

Supports/interacts with senior/executive management exercising a high level of diplomacy, influence and professionalism to achieve business objectives of the organization being supported. Capable of managing the most highly sensitive and company critical information with the utmost confidentiality. Uses a high degree of judgment and strong time management skills when prioritizing manager's time. Works with critical deadlines, prioritizing their workload independently to meet deadlines and adapting to frequent changes in manager's priorities and schedules.

Key Responsibilities

* Coordinates activities across departments and follow-up to ensure that requests are carried out.
* Ability to independently plan, coordinate, organize, prioritize and manage workload while remaining cognizant of changing prioritizes and competing deadlines. Able to work through issues and meet deadlines.
* Schedules and coordinates travel, conferences, and special events.
* Inputs, edits, retrieves, formats, transmits diverse reports and documents utilizing computer databases, spreadsheets, communications and other software packages with accuracy.
* Collects and analyzes relevant data to make accurate and timely decisions on a variety of issues.
* Leads, guides, advises, and encourages co-workers and staff ensuring quality and quantity standards are met.
* Maintains manager's calendar and schedules appointments with prior approval based on knowledge of manager's responsibilities and issues of importance. May have to manage more than one manager's calendar.
* Creates invites, tracks attendance, and builds databases in Excel and within contact management software to manage invitee lists.
* Independently researches, develops, and drafts letters, memos, or reports to communicate the manager's decisions, ideas, and agenda.
* Researches information to support organization as necessary.
* Interprets and summarizes information based on corporation's knowledge, organizational goals, and priorities.
* Serves as a liaison, with delegated authority, between manager and staff by relaying instructions and information and following commitments through to completion.
* Trains others in systems usage.
* Collects and prepares materials for use in meetings/discussions.
* Composes correspondences and emails on behalf of manager(s).
* Reviews directives and instructional materials pertaining to administrative practices and clerical policies and procedures to stay abreast of new, revised or amended policies and regulations.
* Handles and processes information of a highly confidential and critical nature and ensures information remains confidential.
* Conducts special projects as needed such as gathering, analyzing and preparing annual budget materials and reports, and various preparations for senior management meetings.
* Interfaces with other administrative assistants to share and coordinate workload.

You will be successful in this role if you have:

Key Qualifications

* High school diploma/GED required
* Minimum 6 years related experiences with increasing responsibilities
* Must have a strong knowledge of desktop tools such as the Microsoft Suite of office products and electronic mail systems
* Experience working with general office equipment such as computer, typewriter, dictaphone, copier, calculator, fax or other similar machines.
* Some knowledge to accurately calculate, reconcile, verify, authorize invoices for payment in accordance with established policies and guidelines
* Excellent interpersonal and collaboration skills
* Ability to interface with personnel at all levels directly or virtually
* Strong attention to detail, with a commitment to high quality work
* Proven ability to take the initiative and focus on customer service
* Aptitude for learning quickly
* Strong interpersonal skills for communicating with internal and external personnel of all levels
* Good analytical and problem solving skills
* Good communication skills