What are the responsibilities and job description for the Accounts Payable Specialist position at United Heritage Insurance?
Accounts Payable Specialist - Applications accepted through 05/31/23
United Heritage Insurance exists to help people achieve financial security and peace of mind through quality insurance products. We achieve this by being a caring and trusted partner who delivers outstanding customer service.
We are looking for a dependable and experienced accounts payable professional with at least 2 years of work experience to join our team. The accounts payable function is performed for 4 separate companies and is a critical part of our business with opportunities to work with all departments. You will join a team of knowledgeable professionals with many opportunities to learn
and thrive! This position is an hourly, full-time position, and our standard full-time work week is 37.25 hours/week – we close at 3:00 on Fridays to kick off the weekend! United Heritage firmly believes in supporting employees and our community; we actively support local charitable agencies and make sustainability and social responsibility a priority. If you feel you meet the minimum requirements and would love to join our work family, we'd love to meet you!
Job Summary
This position is responsible for the daily accounts payable function for the Meridian companies. This includes various policyholder payments as well as payments to vendors, agents, board members, employee reimbursements, etc. There will be opportunities to problem-solve and perform account reconciliations. In addition to processing payments, this role will manage vendor records, tax compliance, and work with others throughout the business to establish standardized processes for submitting payment requests.
Primary Responsibilities
- Receive & analyze payable requests for all necessary supporting documentation, coding & approvals
- Accurately key in all payment requests and attach applicable support to entry
- Request/Receive approvals by applicable company representatives
- Daily check/EFT payment processing of invoices, reimbursement requests, policy payouts, batch entries
- Process/Route check payments & issue payment receipts to applicable recipients
- Tracking and payment of recurring monthly billings
- Work directly with departments to resolve concerns, conflicts, and interests
- Maintain personal and accounts payable Outlook inboxes consecutively
- Maintain/Update digital vendor records
- Assist in preparation for year-end 1099 filing process
- Receive/Maintain Form W-9 for all vendor records
Additional Responsibilities
- Initiate & maintain forms for departmental tracking and record keeping
- Maintain support of all payables transactions for retention laws and audit purposes
- Additional duties as assigned
Knowledge and Skill Requirements
- High School Diploma or equivalent (GED)
- Some additional job-related course work helpful, but not required
- Minimum 2 years of Accounts Payable work experience
- Competent understanding of double-entry accounting, sales/use tax, accruals, fixed assets, unclaimed property, full-cycle payables process, standard Microsoft Office products
- Strong computer & troubleshooting skills
- Type at least 40wpm accurately
- Ability to learn and retain new information for processes applicable to the insurance industry
- Excellent verbal and written communication skills
- Possess initiative, flexibility, and strong time-management skills
- Desire to work in a team environment
- Expressive of United Heritage core beliefs: “We Care, Relationships Matter, Do the Right Thing, Own It, Believe it’s Possible”
Working Conditions
Work is performed in an office environment; may sit for long periods of time; visual acuity to perform reading and computer functions.
Workplace Culture and Benefits
United Heritage Financial Group is an established and growing company. We offer a flexible work environment and pride ourselves on a culture of innovation and inclusion. Our company offers professional development, mentorship and opportunities to give back to the communities we serve. Our competitive compensation and benefit package includes a 401(k) plan with company match and immediate vesting, profit sharing, company paid disability, paid parental leave, a paid volunteer day, 11.5 paid holidays plus an additional floating holiday, and a generous PTO/vacation plan based on length of service with the company.
This position is eligible for healthcare, dental, and vision benefits on day one and a new hire mentor program to support a successful onboarding experience!
All employees will be subject to a criminal and credit background check as a requirement of employment.
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Salary : $22 - $0