Operations Specialist

The United Planning Organization (UPO) is the designated Community Action Agency for Washington, District of Columbia, and has served the residents of the District since 1962.  Our Vision for the future is “UPO’s Washington:  A city of thriving communities and self-sufficient residents”; our Mission is “Uniting People with Opportunities.”

All qualified applicants are encouraged to apply for this position or any other position currently advertised on our website.  Please visit us at www.upo.org to view all of our vacancies and to learn more about our company and services. 

POSITION:                                        Operations Specialist 

OFFICE/DIVISION:                      Foster Grandparent Program

BULLETIN No:                               1032023

HOURLY RATE RANGE:            $26.9231- $28.0769 per hour

                                                    (Commensurate with experience)

                                                                     25 hours per week

    OPENING DATE:                           March 3, 2023

BRIEF DESCRIPTION: 

Oversee grant specific fiscal and administrative operations of the Foster Grandparent Program. Process bi-weekly volunteer timesheets from volunteer worksites; maintain program record keeping and data collection systems.

MAJOR DUTIES:

Coordinates the collection and review of program volunteer bi-weekly timesheets from volunteer worksite. Ensure accuracy of stipend payments in accordance with grant fiscal guidelines and eligibilities. Interfaces with Foster Grandparents and Site Managers regarding stipend payments. Responsible for monitoring and implementing annual form collection plan from volunteers to ensure all documentation is timely and accurately completed. Submit detailed reports to the FGP Program Director and program staff for needed action. Review program budgets and/or assist with the development of budgets that address funders request and Executive directives. Monitor program spending and develop requests for purchases and provide recommendations to the FGP Program Director.

Enter and update all volunteer related data into the Voltrax software program.

Maintain program record keeping and data collection systems which track volunteer hours, in-kind support documentation and direct program expenses to accurately and, in sufficient detail, meet the requirements of the FFR and PPR, including PPR data supplement (PPVA) reports. Prepare letters, memoranda, e-mail and other correspondence as required. Maintain office supply inventory and coordinate with procurement to meet given supply needs.

MINIMUM QUALIFICATIONS: 

   Associate Degree. Excellent skills using Microsoft Office Suite.

Excel spreadsheet functions, public speaking, classroom training, and time management and data management software usage. Previous experience in an administrative office setting, with responsibilities for scheduling, filing, processing telephone inquiries and program correspondence. Five years’ experience in working with senior populations. Possess effective organizational and professional communication skills, both written and verbal.   Must be able to work sensitively and effectively with individuals of diverse educational, socio-economic, and cultural backgrounds.

DESIRED QUALIFICATIONS: 

Bachelor's degree in Business Administration, Accounting, or related field. Grant management, Not-for-Profit Fiscal Management, Data Management; ability to communicate effectively in writing and orally; must be proficient in Excel, computer literacy including MS Office and data management systems; Ten years’ experience in working with senior populations.

OTHER REQUIREMENTS:

In the event that an offer is extended, the candidate will be required to successfully complete a criminal background check and/or FBI fingerprinting, and pre-employment drug screening as applicable for the position.

POSITION ELIGIBLE

 FOR TELEWORK:                        X   YES      o NO

ESSENTIAL POSITION:              o  YES           X  NO 

Mayor’s Order 2021-099 - COVID-19 Vaccination Certification Requirement for District Government Employees, Contractors, Interns, and Grantees

This position IS in the collective bargaining unit of the CWA Union.

                                  ALL VISITORS TO UPO FACILITIES

• Must Wear a Mask While on UPO Premises.
• Must Practice Social Distancing; and,
• Will Be Subject to Temperature Scanning Upon Entering UPO Facilities 

To be considered for this position: 

Submit your cover letter and resume to the Career Center Online. 
 UPO IS AN EQUAL OPPORTUNITY EMPLOYER