Accounts Payable Administrator

Position Title: Accounts Payable Administrator
Department: Finance
Salary: $18.00 to $23.49 per hour (DOE)

Minimum Qualifications:

• Associate Degree in Accounting or Business
• Two (2) years of full-time experience working in bookkeeping or accounting, preferably accounts payable.
• A combination of education and experience may be used to meet the minimum Associate Degree Required

Summary of Duties:

• Prepare invoices for payment coordinating invoices to purchase orders and receiving reports, apply discounts if applicable, and then process payment.
• Research invoices and statements. Resolving problem invoices by contacting vendor or requesters.
• Maintain, review, and liquidate purchase orders for Fiscal Year end and for contract and grants close out.
• Process Journal Vouchers to make corrections.
• Maintain, oversee, and reconcile credit card transactions.
• Cross train to provide backup for Accounts Receivable Administrator and Payroll Administrator.
• Amend purchase orders when needed, for price increases, and item description changes.
• Assist vendors and departments by identifying PO numbers, requisitions, and status of payment.
• Process recurring monthly invoices as monthly adjustments, including internal invoices.
• File and scan documentation for vendor checks.
• Complete credit applications including credit references.
• Assists employees, vendors, clients, staff, or customers by answering questions related to financial accounts, procedures, and services.
• Maintain and manage Jenzabar in compliance with audit requirements.
• Perform other duties as assigned, may include a minimum of 8 hours for Special Events.

Working Conditions:

• Normal working hours are from 8:00 a.m. until 5:00 p.m.
• Monday through Friday
• One-hour unpaid lunch break
• Must work additional hours, weekends, or holidays to complete assignments.
• May need to travel to attend workshops.

Physical Demands:

• Must be able to go up and down stairs.
• Must be able to lift 30 lbs.
• Must be able to sit for long periods of time.

Knowledge and Skills:

• Able to type 50 words per minute, must be able to work with computers.
• Must have excellent interpersonal skills to work with vendors and departmental personnel. Familiarity with Jenzabar and Microsoft Office Professional word and excel.
• Operating office equipment including fax, copier, and scanner.

Required Documents:

• UTTC Application
• Cover Letter
• Resume
• Unofficial Copies of Transcripts

Additional Information:

United Tribes Technical College (UTTC) does not discriminate on the basis of race, color, national origin, sex, religious preference, age, handicap, marital status, political preference, or membership or non-membership in an employee organization, except as allowed by the Indian preference provision of the civil rights act of 1964, as amended.

A conviction record will not necessarily be a bar from employment. This information will only be used for job-related purposes and only to the extent permitted by applicable law. Federal laws require that employers hire only individuals who are authorized to be lawfully employed in the United States. In compliance with such laws, UTTC will verify the status of every individual offered employment with UTTC. UTTC will not sponsor work-related visas.

Applicants are responsible for providing proof of enrollment in a federally recognized tribe if Indian preference is claimed. Applicants are responsible for providing a copy of his/her United States Government Form DD214 or his/her honorable discharge certificate from any branch of the military service if veteran’s preference is claimed. Failure to provide proof will result in loss of Indian or veteran preference in employment.

Application and required documents can be completed and submitted online at https://uttc.edu/careers/, or mail to Human Resources Department, United Tribes Technical College, 3315 University Drive, Bismarck, ND 58504. Applications and Required Documents received after the closing date and time of a job posting will NOT be considered.

Job Type: Full-time

Pay: From $20.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Experience level:

• 2 years

Physical setting:

• Office

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Relocate:

• Bismarck, ND 58504: Relocate before starting work (Required)

Work Location: In person

Salary : $20 - $23